We are looking for an experienced Administration Manager to oversee our client's Tokyo office in the IT sector.
This role is key to supporting various business units and requires a strategic leader who can work well in diverse, changing environments.
The successful candidate will align local operations with global goals while fostering a positive and inclusive work culture.The job offers the flexibility to work from home up to three days a week and provides a chance to lead and innovate in the fast-growing IT field.
Key Responsibilities:
- Create and maintain office environments that align with global standards and Japanese business practices.
- Lead space planning and optimization in coordination with global and local teams.
- Implement flexible work policies and manage office space efficiently.
- Ensure daily operations are safe, secure, and reliable.
- Manage local service providers, ensuring compliance with both Japanese and global standards.
- Conduct regular site checks and quickly address any operational risks or maintenance needs.
- Handle the budget for Tokyo office facilities, ensuring cost efficiency and accurate financial reporting.
- Find costsaving opportunities without sacrificing service quality.
- Lead and support a team of administration and facilities staff, promoting teamwork and a servicefocused culture.
- Ensure team members are trained and prepared for their roles.
- Work with IT to apply modern workplace technologies and improve processes.
- Balance global practices with local needs in technology integration.
- Enhance workplace wellbeing and productivity, respecting Japanese work culture.
- Act as a key contact for employee feedback on workplace services.
- Apply sustainable office management practices, focusing on reducing waste and conserving energy.
- Support ecofriendly initiatives and provide data for global sustainability efforts.
- Negotiate contracts and manage vendor relationships to meet company standards.
- Work with internal teams to address various business needs.
- Maintain and update the Tokyo office's Business Continuity Plan.
- Coordinate emergency planning and response, ensuring staff are trained in safety protocols.
Qualifications:
- Fluent in Japanese and English.
- Strong understanding of Japanese business culture and crosscultural communication.
- Proven experience in office operations and administration in a fastpaced IT setting.
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