As a Governance & Board Operations Specialist at the AI Robotics Association (AIRoA), you will play a central role in shaping and operating the association's governance framework.
Your core mission will include designing the annual schedule for the Board of Directors and various committees, coordinating agendas and discussion materials, preparing minutes, and following up on resolutions.
You will also lead the development of internal regulations and internal control rules, the design and operation of compliance frameworks, and the formulation of policies for document management and information disclosure.
As you will frequently collaborate with member companies and research institutions, you will also have opportunities to prepare English board materials and support meetings conducted in English.
【What Makes the "General Affairs Specialist" Role at AIRoA Unique】
In this role, you will support a "social infrastructure-level" initiative—building and disseminating robotic foundation models and data ecosystems for AI and robotics—from the governance side.
AIRoA brings together major corporations and leading researchers, and you will work closely with them to design how decisions are made and how transparency is ensured.
The governance frameworks, operating models, and regulations you help build will directly contribute to the association's credibility and international trust, giving you a strong sense of impact.
【The Appeal of Taking On This Challenge at AIRoA, Just as We Are Getting Started】
AIRoA is a general incorporated association established to drive technological innovation in robot development and its social implementation through the fusion of AI and robotics.
While you will draw on best practices from other organizations' governance standards and global platform operations, you will also have the freedom to design rules and governance bodies that are uniquely suited to AIRoA.
Because AIRoA also works in conjunction with national R&D initiatives, the role demands both strong public accountability and the speed of a startup environment—making this a highly challenging role with significant opportunities for growth.
【Other】While remote work is possible, this role is primarily expected to be office-based.
Most of our engineers and researchers also work on-site, conducting research and development directly in front of the robots.
【About AIRoA】
AIRoA was established in December 2024 with two core objectives: "to revolutionize the technology of robot development through the fusion of robots and AI" and "to promote the use of robots in society." While AI is rapidly advancing worldwide, the shortage of data in robot development has become a critical issue.
To address this challenge, we are running a national flagship project funded by NEDO (New Energy and Industrial Technology Development Organization), with an investment of over JPY 20 billion.
As AIRoA's projects and membership base continue to grow, the number of board and committee bodies—and the range of topics they deliberate—are also increasing.
At the same time, we are currently in the process of building our governance framework, including internal regulations and information disclosure structures.
With future business expansion and stronger international collaboration in mind, we are newly recruiting a Governance & Board Operations Specialist to help enhance the transparency and credibility of the association's operations.
Future Mission
In this role, you will take the lead in building the governance foundation of AIRoA—standardizing processes for board and committee operations, improving the quality of proposals and minutes, and developing internal regulations and guidelines.
Over the medium to long term, we expect you to drive the advancement of internal controls, risk management, and compliance training, as well as lead rule-making related to information disclosure policies and the operation of our data ecosystem, ultimately shaping a governance framework that meets global standards.
RequirementsRequired Qualifications:
Practical experience in building governance frameworks and operating boards of directors at a general incorporated association, listed company, or similar organization (including preparing board proposals and minutes, and knowledge of legal affairs and document management)
Knowledge and strong execution capability in compliance, internal controls, and policy / regulation development, with a proven ability to coordinate stakeholders and drive projects forward
Experience in a corporate planning / strategy function (e.g., managing executive meetings, formulating mid-term plans and KPIs)
Experience as a secretary or executive assistant supporting senior management or board members
Native-level Japanese and business-level (or higher) English, with the ability to handle meetings, email communication, and document preparation with overseas stakeholders
Preferred Qualifications:
Experience in corporate governance and/or IR/SR-related work at a listed company or large corporate group
Experience involved in board operations that include outside directors, auditors, and external experts
Hands-on experience preparing board materials in English and working on global projects
Strong interest in technology, especially in the fields of AI and robotics
Experience leveraging a legal background (e.g., attorney, judicial scrivener, administrative scrivener, in-house legal) to contribute to rule-making and policy design
Language Skills
Japanese (native level)
English (business level or above)
Benefits
Our Office
We currently operate out of a spacious office and research facility of over 1,000 m² located in the Ryutsu Center area.
In this space, our business teams and engineering teams work in close collaboration, advancing both day-to-day operations and R&D with AI robots always close at hand.
The facility is frequently visited not only by members of the AI Robot Association, but also by engineers and researchers from partner companies and representatives from member companies.
As a result, it serves as a hub where diverse experts at the forefront of AI and robotics gather and interact.
Your ColleaguesToday, highly skilled engineers and researchers from around the world are part of our organization. Some members have even relocated from overseas to Japan to join our projects on site.
We aim to build a globally open R&D organization where diverse talent, regardless of nationality or background, come together, inspire one another, and shape the future.
People & Talent Development ProgramsHR and Talent Development Programs
[Training Programs]
On-the-Job Training (OJT)
Training through participation in external conferences, including overseas events
Compliance training
Security training
[Internal Programs]
Performance reviews twice a year (every half year)
In-house study sessions
In-house library
Support for external training programs
[Benefits]
Support for book purchases
Subsidies for lunch and light snacks
Free drinks
Commuting allowance (up to JPY 50,000 per month)
Monthly company-wide events (AIRoA Circle, social gatherings)
Family Day
AIRoA-branded shirts and other items provided
Show more Show less
-
Ota AIRoA (AI Robot Association) ￥3,000,000 per yearAs a General Affairs Specialist at the AI Robot Association, you will be responsible for a wide range of back-office operations that support the overall management of the association. Your work will include supporting the operation of board meetings and various internal meetings, ...
-
Ota AIRoA (AI Robot Association) ￥6,000,000 - ￥12,000,000 per yearWe are seeking a Governance & Board Operations Specialist to help build the governance foundation of AIRoA. · This role will involve designing the annual schedule for the Board of Directors and various committees, coordinating agendas and discussion materials, preparing minutes, ...
-
Ota AIRoA (AI Robot Association) ￥4,000,000 - ￥10,000,000 per yearWe are recruiting a Governance & Board Operations Specialist to help enhance the transparency and credibility of the association's operations. · This role will take the lead in building the governance foundation of AIRoA—standardizing processes for board and committee operations, ...
-
Shinagawa-ku, Tokyo Henkel ￥2,400,000 - ￥3,600,000 per year障がい者採用のポジションです。GA部門にて施設維持管理、社有車管理サポート、携帯電話管理サポート、社内ポータル管理サポートなど一般的な事務作業をしていただきます。 · PC、Microsoft Officeアプリケーション(Excel, Word, PPT, Outlookなど)の基本的操作ができる方 · 日本語での円滑なコミュニケーションが可能な方 · 英語の読み書きができる方 · 社内および部門間の業務を円滑に進めるためのコミュニケーションスキル · ...
-
Minato-ku BD Full time￥6,000,000 - ￥12,000,000 per year호소는 정을 안세요 - · BD's Life Science Department (BioScience and Diagnostic Solutions Business) is integrating with Waters to become a leading company in the life science and diagnostic fields, specializing in high-volume testing in a highly regulated market. · ...
-
Yokohama, Kanagawa Henkel ￥2,500,000 - ￥4,000,000 per year施設・オフィス管理業務を担当し、安全で快適な職場環境の維持・改善を担っていただきます。業務委託スタッフやベンダーと連携し、各種プロジェクトや日常運営を効果的に進めるポジションです。 · ...
-
Ota AIRoA (AI Robot Association) ￥5,000,000 - ￥10,000,000 per yearThe AI Robot Association (AIRoA) is seeking an HR & General Affairs Manager to oversee and build out the HR and general affairs functions during its launch phase. The successful candidate will lead the end-to-end HR and GA agenda, including recruitment strategy and execution, des ...
-
Tokyo, Tokyo MSD ￥8,000,000 - ￥12,000,000 per year循環器疾患および代謝性疾患領域を担当し、グローバル関係者とのコミュニケーションを行いながら医学的知識を活かした戦略的アプローチで業界への貢献をすることが求められます。 · ...
-
Minato Novartis ￥1,500,000 - ￥4,500,000 per yearあなたの細やかな気配りとホスピタリティが、社員やグローバルリーダーの体験を形作る重要な役割を担います。通訳サービスの円滑な運営、社員向けイベントの企画・実施、海外からの来訪者への高品質なサポートなど、多岐にわたる業務を担います。 ...
-
Tokyo BD ￥2,024,000 - ￥30,000,000 per year当社のライフサイエンス製品に関する薬事業務全般をご担当いただきます。具体的には以下の業務を担っていただきます。 · 製品登録プロジェクトのリード · (医薬品医療機器等法)に基づく登録申請書類の作成・提出 · 償還関連業務 · 区分の償還申請書類の作成・提出、E2・E3区分の償還取得サポート · 製品ラベリングのレビュー・承認 · 登録書類と整合性を保つためのラベルや関連資料の確認 · 広告・販促資材(AdProm) のレビュー・承認 · 事業部門:ビジネス戦略を理解し、薬事戦略や進捗を共有 · Regulatory(海外):製品登録に必要な情報のはて ...
-
Tokyo プルデンシャル・ジャパン・テクノロジー Prudential Japan Technology ￥9,000,000 - ￥12,000,000 per year総務の責任者として、経営の中枢を担う株主総会・取締役会の運営や、社内外への広報・SDG's活動の推進、オフィス環境の改善・管理など、幅広い業務を担当する組織のリーダーとなります。プルデンシャルグループの一員として新たな取組にもチャレンジ頂ける魅力あるポジションです。令和7年1月1日から新会社となり、新たなガバナンス体制のもと、安定した組織づくり、体制づくりに貢献して頂ける方を募集します。 · ファシリティ・総務業務の運営・管理 · 取締役会事務局の運営・管理 · 広報・SDG's業務の運営・管理 · 会社法、労働安全衛生法、個人情報保護法に関する基礎知識 ...
-
Tokyo BD ￥9,000,000 - ￥12,000,000 per year+仅：department · ） +先 · ...
-
Tokyo AI Robot Association Freelance￥7,000,000 - ￥8,500,000 per yearAs a General Affairs Specialist at AIRoA you will support overall management of association operations including back-office tasks scheduling meeting materials taking minutes overseeing office supplies managing contracts handling payments. · ...
-
Tokyo Jobs via eFinancialCareers ￥100,000 - ￥300,000 per year+Job summary · We're seeking an experienced General Affairs Specialist to join our global technology and real estate company. · +QualificationsMinimum 5 years' experience in executive assistance, · Team support, · or general administration. · +Benefits · Close collaboration with ...
-
Tokyo AI Robot Association Freelance￥4,800,000 - ￥8,800,000 per yearWe are seeking a Governance & Board Operations Specialist to join our team at the AI Robotics Association (AIRoA). As a key member of our organization, you will play a central role in shaping and operating our governance framework. Your core mission will include designing the ann ...
-
Greater Tokyo Area Olive Asset Management ￥3,000,000 - ￥6,000,000 per yearGeneral Affairs Specialist responsible for HR duties, general affairs, and daily operations at a local Japanese company in the Greater Tokyo Area. · ...
-
Shinagawa Henkel ￥600,000 - ￥1,200,000 per yearWe are seeking a Regulatory Affairs Senior Specialist to lead overseas regulatory affairs in APAC, responsible for domestic and overseas regulatory affairs. The ideal candidate will have 6+ years of experience in cosmetic and/or quasi drug registration, especially overseas regula ...
-
Shinagawa-ku, Tokyo Henkel ￥8,000,000 - ￥12,000,000 per yearResponsible for domestic and overseas regulatory affairs, especially leading overseas regulatory affairs in APAC. · ...
-
Tokyo PERSOL CAREER BRS (Bilingual Recruitment Solutions) ￥3,500,000 - ￥8,000,000 per yearシンガポールでレディースフットウェアブランドとして誕生した同社。アジアから世界各国へと展開しています。 · 安心して働き、成長し、ブランドに誇りを持てる環境の創出をお任せします。 · ...
-
Tokyo Elanco ￥400,000 - ￥800,000 per yearAt Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People. · Making animals' lives better makes life better – join our team today · Overseeing daily office operations, includin ...
-
Tokyo パーソルキャリア株式会社 BRS ￥5,000,000 - ￥10,000,000 per year人材と組織の力を高め、ブランドを支えていただきます。全ての従業員が安心して働き、成長し、ブランドに誇りを持てる環境の創出をお任せします。 · シンガポール本社の方針を理解し、日本での戦略立案と実行 · 勤怠管理と給与支払いの管理・責任 · 採用戦略、人員計画、離職率管理 · ... · 関連業界での実務経験8年以上 · ビジネスレベル以上の英語スキル · ... · ...
