Lead or Senior Analyst, Client Operation and Transition Japan

1日前

Tokyo 21501 WMJP Wellington Management Japan Pte Ltd - Tokyo Branch Full time

About the Role

The Company

Tracing our roots to 1928, Wellington Management Company, LLP is one of the world's largest independent investment management firms. With over USD 1 trillion in assets under management as of 30 June 2023, we serve as a trusted adviser to institutional clients and mutual fund sponsors in over 60 countries. Our innovative investment solutions are built on the strength of proprietary, independent research and span the global capital markets, including equity, fixed income, multi-asset, and alternative strategies. As a private partnership whose sole business is investment management, our long-term views and interests are aligned with those of our clients. We are committed to attracting a talented and diverse workforce, and to fostering an open, collaborative, and inclusive culture because we believe multiple perspectives lead to more informed investment and business decisions. As an Equal Opportunity Employer, we welcome people with diverse life experiences, fresh ideas, and specialized subject-matter expertise.

The Position

The Lead or Senior Analyst is a member of Client Operation and Transition Japan, will be based in the Tokyo office. The Client Operation and Transition Services is a part of InvesTech APAC group that provides world-class operation and various solutions using the latest technology to both investors and clients globally. Responsibilities of the division include a wide range of services such as:

Daily Operations

  • Investment Operations - Trade Operations and communications (securities transaction, foreign exchange transaction, fund transfers, derivatives transaction), Corporate Actions and Reconciliation, Client cash flows (redemption/contribution) processing
  • Derivative Operations
  • Security Referential Data and Pricing

    • Ad-Hoc Activities

  • Investor Support (Performance, Cash Flow Management, Product Support)
  • Initiating account record set up for new accounts and/or portfolios, reviewing and approving new accounts set up, facilitating proper use of internal trade restriction flags
  • Supporting client transition events, including new mandate funding including fund launches, terminations, asset-in-kind flows, product/portfolio changes.
  • Ensuring the timely delivery of account opening documentations, orchestrating custodial and market opening and connectivity both internally and externally.
  • Operational risk management
  • Monitoring and enhancing team's offshore platform, integrating them into the work as much as possible to retain efficiency and scalability, as trusted partner.

    • The Lead or Senior Analyst will provide direct support for a variety of activities handled by Client Operations and Transition Japan team. In addition, the Lead or Senior Analyst will be expected to play a critical role in the streamlining processes and enhancing workflow designed to support our global model, aligned with local market practice and requirement.

    Responsibilities

    The following list of responsibilities also includes oversight responsibility of the position:

    General

  • Act as a local operational representative for clients as well as internal departments such and other members within InvesTech, Client Group, Investment Management, Global Support team and Trading.
  • Cultivate strong relationships with our client's assigned trust and custodian banks. Identify opportunities and collaborate with these firms to enhance and align global operational needs and industry best practices.
  • Develop a deep understanding of Wellington Management, the culture, where resources reside, and how various functional groups operate to enhance operational support.
  • Remain flexible with own job responsibilities and help define the evolving roles within the team.

    • Account activities monitoring

  • Transaction details monitoring and communication: Interact with client, trust banks, brokers and WMC personnel to perform trade reconciliation, trade discrepancies resolution and communicating to the clients about transaction details.
  • Cash balance monitoring: Review current and projected overdrafts on a daily basis and liaise internally to resolve.
  • Enter, track, and manage client cash flow requests.
  • Monitor control reporting to help ensure accuracy, mitigate risk, and facilitate specialized processing requirements for client cash request.
  • Provide support for Wellington Management Funds cross boarder fund related matters (dealing terms, cash flows, transfers, transitions).
  • Work closely with global colleagues to create, enhance, and implement efficient workflows, controls and procedures.

    • Client account openings/on-boarding

  • Interact with custodian banks, trust banks, clients, and WMC personnel to facilitate account opening, restructurings, closings and maintenance of internal reporting, compliance and other systems.

    • Qualifications

    Candidates will need to be highly knowledgeable of Investment Operations concepts and processes (i.e. securities transactions, foreign exchange, derivatives transactions, funds transfer and how they are communicated within the asset management company as well as key market participants). They must be able to demonstrate a sound judgement on a number of topics by considering the downstream impact and implications in an investment Management setting. Given the scope of this role and the dealings with internal and external contacts, candidates should possess strong inter-personal skills and written and oral communication skills in English.

    Other qualifications/attributes may include:

  • Bachelor's degree with 5-10 years + relevant of financial industry experience with focus on international asset management and administration (including trust bank and custodians).
  • Strong understanding of Japanese client base and Japanese market practice. Expertise of specific client channels (e.g. pension, financial institutions, sub advisory) is a plus.
  • An analytical thinker with an initiative-taking approach to process improvement, learning, and problem identification/resolution while having broader perspective at the same time.

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