Job Summary
The
Operations Administrator
will be responsible for overseeing and coordinating field operations in Japan. This includes managing project implementation on the ground, liaising with local stakeholders, ensuring compliance with organizational policies, as well as taking care of necessary documentation. The ideal candidate has strong organizational and communication skills, fluency in Japanese and English, and a proven track record in field coordination or project management.
Job Responsibilities:
- Assisting in mobilization of the contractors from their point of origin to Japan or to work location assigned.
- In-charge of the newly hired and existing contractors.
- Managing the contractor's concerns.
- Assisting with contractors' payroll queries.
- Timesheet monitoring for the total numbers of days input by contractor are correct versus actual start date at work and contractors and clients have properly completed and signed the timesheet.
- Liaising directly with the accounts team if they have any queries regarding the timesheet or expenses claim of the contractors.
- Assisting in the demobilization process of the contractors.
- Serve as primary point of contact to contractors for issues like contracts, payroll and etc.
- Ensures that all services rendered to clients/contractors are being performed in accordance with the contract.
- Assisting the contractors in securing the required documents needed for COE application together with Operations in Singapore.
- Liaising directly with the suppliers. e.g. ordering tools, house rental, car lease, on site medical examinations and etc.
- Work closely with BD Managers and Account Managers on project developments and lead generation
- To perform any other duties, as may be required by the Manager or Company from time to time.
- Assist Business Support Manager with administrative duties, when required
What we expect of you
- Bachelor's degree in administration, HR or similar related field
- Good to have experience in field coordination, HR, or administration
- Fluency in Japanese (native or near native) and English (professional proficiency)
- Strong problem-solving, and interpersonal skills.
- Excellent organizational and time management abilities.
- Proficiency in MS Office and project management tools.
What We Offer
- Excellent corporate culture
- Friendly and supportive team
- Working with multinational and multicultural teams
- Fun working environment
- Career development and opportunity
- Open and transparent communication
At Brunel, we have built a truly sustainable and durable business model: connecting specialists to exciting career opportunities, supporting the development of these careers, and offering fair and equal employment.
-
Tokyo Brunel ￥3,500,000 - ￥7,000,000 per yearThe Operations Administrator will be responsible for overseeing and coordinating field operations in Japan. This includes managing project implementation on the ground, liaising with local stakeholders, ensuring compliance with organizational policies, as well as taking care of n ...
-
Tokyo Brunel ￥2,500,000 - ￥5,000,000 per yearThe Operations Administrator will oversee and coordinate field operations in Japan, managing project implementation, liaising with local stakeholders, and ensuring compliance with organizational policies. · Assisting in mobilization of contractors from origin to Japan or assigned ...
-
Tokyo Morgan Stanley $100,000 - $120,000 per year+Job summary · Administrative Assistant for the Operation Division at Morgan Stanley. · +ResponsibilitiesProvide secretarial / administrative support to Japan Operations. · Deliver direct support to Managing Directors (MDs) and Executive Directors (EDs). · ...
-
Tokyo International School of the Sacred Heart, TokyoThe Business Operations Administrator is a full-time managerial role responsible for ensuring safe facilities daily operations capital management planning. · ...
-
Tokyo Morgan Stanley ￥6,000,000 - ￥12,000,000 per yearThis Associate role supports the ITM Fund Administration function within Morgan Stanley Investment Management Operations Japan, reporting directly to the team manager in Tokyo. The role involves oversight of fund accounting operations, supervision of daily NAV calculations and re ...
-
Tokyo Morgan Stanley Full timeWe're seeking someone to join our team as an Administrative Assistant in the Operations division. · We partner with business units across the Firm to support financial transactions and develop client relationships. · Provide secretarial/administrative support to Japan Operations. ...
-
Tokyo Morgan StanleyWe are seeking an Administrative Assistant to join our team in the Operations division. In this role, you will provide secretarial/administrative support to Japan Operations and deliver direct support to Managing Directors (MDs) and Executive Directors (EDs). · Provide secretaria ...
-
Chūō アステラス製薬We are seeking an experienced People Services Operations Administrator to join our team at Astellas. This role will involve supporting payroll operations, ensuring accurate and timely payment of employees. · ...
-
Japan RENOVA / レノバAsset manager responsible for managing cash flow and coordinating with lenders for solar power plants. · ...
-
Tokyo Morgan Stanley Full time￥3,000,000 - ￥6,000,000 per yearThis Associate role supports the ITM Fund Administration function within Morgan Stanley Investment Management Operations Japan (MSIM-J), reporting directly to the team manager in Tokyo. · The team plays a critical role in ensuring the accuracy and integrity of fund operations and ...
-
Sumida Astroscale ￥200,000 - ￥400,000 per yearThis position will support the administrative operations of the Engineering division. We aim to create a work environment where people from diverse backgrounds can feel comfortable and secure. · We are looking for an Administrative Operator who can assist with various tasks such ...
-
Tokyo, Japan People Profilers VietnamThis is a temporary admin/accounts staff position in Tokyo. The ideal candidate will have experience in operations, accounting, and administrative duties with strong ability to work in both Japanese and English. · Fund Cash Flow Management: Daily monitoring schedule management ca ...
-
Personal Assistant
3週間前
Tokyo, Tokyo BoF CareersYou will provide direct support to the Founder and assist in the day-to-day operations of the company. · ...
-
Tokyo, Tokyo Cargill ￥2,000,000 - ￥2,800,000 per yearThe Associate Professional, General HR Operations job handles basic human resources services spanning data administration, position management, learning administration, performance monitoring, time and attendance, benefits and other transactions to ensure the successful operation ...
-
Tokyo, Japan CargillThe Associate Professional handles basic human resources services spanning data administration, position management, learning administration, performance monitoring, time and attendance, · benefits and other transactions to ensure successful operations of the organization's human ...
-
HR, General Affairs
4週間前
Tokyo Taylor Hopkinson | Powered by BrunelWe are seeking an experienced HR, General Affairs Specialist to support overall corporate operations and governance. Reporting to senior management, this role is responsible for overseeing core internal functions including human resources, administration, legal compliance, and IT ...
-
Office Administrator
4週間前
Tokyo Taylor Hopkinson | Powered by BrunelProvide administrative and office support to the Japan real estate investment team. · ...
-
Tokyo Jilin Joinature Polymer Co., Ltd.We are looking for one Administrative Specialist in Japan to support the Japan Sales Director and the entire Japanese team. · ...
-
ビジネスサポート担当(未経験歓迎)
3週間前
Tokyo Michael PageThis is an exciting opportunity to join a mission-driven organization at an early stage and gain hands-on experience across a wide range of business operations.Provide daily administrative and office support · Assist with scheduling, document preparation, and internal coordinatio ...
-
Administrative Staff
1ヶ月前
Tokyo RakutenThe Unmanned Solution Department develops and operates businesses utilizing drones and robots. · Labor management · , labor affairs administration. · ...
-
Senior SPC Manager
2ヶ月前
Tokyo Apex Group Ltd ￥800,000 - ￥1,600,000 per yearWe will do more than simply empower you. We will work to supercharge your unique skills and experience. · ...
