Job Profile:

Administrative Support Specialist 2

Job Family:

Administrative Support

Time Type:

Part time

Max Pay – Depends on experience:

$34,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Provides intermediate to complex administrative and programmatic support to leadership.

Job Description:

Position Salary Range:

$34,000 per year at a max of 20 hours per week (.50 FTE)
 

Job Description:

The Management Intern provides professional-level administrative and project support to the Assistant Vice Provost at the ASU Polytechnic Campus. This position offers the opportunity to gain direct experience in higher education administration, project coordination, and research support. The intern assists in administrative operations, project management, data analysis, and contributes to research initiatives, including support for the ASU Latinx Oral History Lab.

Essential Duties:

• Provide administrative and operational support, including scheduling, calendar management, and correspondence.

• Coordinate, monitor, and document project activities to ensure timely progress and completion.

• Apply AI tools and technologies for data analysis, visualization, and process optimization.

• Support research and reporting activities, including data collection and literature review.

• Contribute to the ASU Latinx Oral History Lab through data management and organization of project materials.

• Conduct independent research in administrative or operational areas relevant to campus initiatives.

• Prepare summaries, presentations, and visualizations for internal reporting and decision-making.

• Collaborate with multiple campus partners to support program development and implementation.

Desired Qualifications:

• Knowledge of management principles and practices.

• Experience with project coordination or project management.

• Proficiency in the use of AI tools and technologies (e.g., ChatGPT, data analysis, or visualization tools).

• Bilingual (English/Spanish) with strong written and verbal communication skills.

• Strong organizational and analytical abilities.

• Proficiency in Microsoft Office, Google Workspace, and visualization tools such as Tableau or Power BI.

• Ability to work collaboratively and in person at the ASU Polytechnic Campus.

Working Environment:

• This position is based on-site at the ASU Polytechnic campus.

• The role requires up to 20 hours per week, with flexible scheduling available.

Department Statement:

The Office of the University Provost provides leadership to all ASU campuses and academic programs, fostering global distinction in teaching, research and services to the community.  To learn more about the Office of the University Provost, go to: 

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Polytechnic

Funding:

No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

$9925/9925$

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

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