Anthropic's mission is to create reliable, interpretable, and steerable AI systems. We want AI to be safe and beneficial for our users and for society as a whole.
Our team is a quickly growing group of committed researchers, engineers, policy experts, and business leaders working together to build beneficial AI systems.
We are hiring a part-time Workplace Coordinator to join Anthropic to support our Tokyo, Japan office.In this role, you will be the face of Anthropic for our guests, employees, and vendors, creating an inviting and warm environment to enable employees to do their best work.
If you love creating spaces where your colleagues can focus, collaborate, and do their best work, you might be a great fit for this role We have a strong in-person presence, so we really care that our office is a place where staff feel welcome and supportedResponsibilities
Creating a warm, professional and welcoming first impression for our guests, clients and employees at one of our reception desks
Coordinating with and managing vendors who handle day-to-day operations and maintenance of our office building such as deliveries, office supplies and daily janitorial services
Managing suppliers for in-office catering and maintaining appropriate stock levels of refreshments and snacks for employees and visitors
Working with our building management to ensure building systems, including HVAC, electrical and plumbing systems are up to standard, and submitting tickets for support as needed
Partnering with the extended Facilities team to ensure the Tokyo office operations are running smoothly and providing a safe, functional and comfortable environment for employees in addition to light event support.
Addressing any facility or workplace issues (elevator down, restroom flood, refrigerator not cooling, etc) promptly to include engaging the right vendor to address the issueHelping to support our office processes such as the mailing system, office supplies, employee and company priority mail, shipping requests, and tracking delivery requests and returns
Monitoring and responding to an internal ticketing system within Service Level Agreements, providing excellent customer service and experience to fellow employees
Developing and preserving office culture and norms, for example our COVID or guest policies
Partnering closely with People Operations, Security, and vendors to ensure that our office supports focused work and the fruitful exchange of ideas
Coordinate and execute furniture moves to support meetings and events across campus, including arranging tables, chairs, and equipment, while adhering to proper lifting techniques and safety protocols for items up to 35 pounds (approx. 16 kilograms)
You may be a good fit if you
Have 3+ years of experience in facilities coordination and building operations
Are fluent in Japanese and English
Have working knowledge of facilities-related systems like HVAC, elevators, plumbing, various building equipment like lighting systems, and infrastructure with the ability to supervise maintenance, repairs, and services
Understand technological, regulatory, and facility trends related to building management
Bring a service and solution-based mindset/internal customer orientation, and are excited to take on essential but behind-the-scenes tasks to help our teams do impactful work
Are willing to roll up your sleeves and handle day-to-day tasks as they arise–no task is too big or too small
Have excellent organizational skills, strong communication abilities (both verbal and written), and the ability to multitask
Strong candidates may also
Have prior experience with vendor management, food and beverage service, and hospitality
Be interested in artificial intelligence and care that it is developed safely and beneficially
Have experience with managing permit, license, and inspection requirements, ensuring facilities meet all mandated regulations
Enjoy juggling multiple projects, especially in a fast-paced and dynamic startup environment
Role Specific Location Policy:
This role is expected to be in our Tokyo office for all working hours.
Compensation (JPY)
This role is intended to start with a fixed-term 6 month contract and part-time for approximately 25 hours per week, adhering to the typical business hours of 9am - 2pm (local time) Monday through Friday.
There is a possibility for this contract to be extended beyond the initial 6-month term, subject to business needs and performance.
Deadline to apply:
None. Applications will be reviewed on a rolling basis.
Logistics
Education requirements:
We require at least a Bachelor's degree in a related field or equivalent experience.
Location-based hybrid policy: Currently, we expect all staff to be in one of our offices at least 25% of the time.
Visa sponsorship:
We do sponsor visas However, we aren't able to successfully sponsor visas for every role and every candidate.
But if we make you an offer, we will make every reasonable effort to get you a visa, and we retain an immigration lawyer to help with this.
We encourage you to apply even if you do not believe you meet every single qualification. Not all strong candidates will meet every single qualification as listed.Research shows that people who identify as being from underrepresented groups are more prone to experiencing imposter syndrome and doubting the strength of their candidacy, so we urge you not to exclude yourself prematurely and to submit an application if you're interested in this work.
We think AI systems like the ones we're building have enormous social and ethical implications.We think this makes representation even more important, and we strive to include a range of diverse perspectives on our team.
How We're DifferentWe believe that the highest-impact AI research will be big science. At Anthropic we work as a single cohesive team on just a few large-scale research efforts.
And we value impact — advancing our long-term goals of steerable, trustworthy AI — rather than work on smaller and more specific puzzles.
We view AI research as an empirical science, which has as much in common with physics and biology as with traditional efforts in computer science.
We're an extremely collaborative group, and we host frequent research discussions to ensure that we are pursuing the highest-impact work at any given time.
As such, we greatly value communication skills.The easiest way to understand our research directions is to read our recent research.
This research continues many of the directions our team worked on prior to Anthropic, including:
GPT-3, Circuit-Based Interpretability, Multimodal Neurons, Scaling Laws, AI & Compute, Concrete Problems in AI Safety, and Learning from Human Preferences.
Come work with usAnthropic is a public benefit corporation headquartered in San Francisco.
We offer competitive compensation and benefits, optional equity donation matching, generous vacation and parental leave, flexible working hours, and a lovely office space in which to collaborate with colleagues.
Guidance on Candidates' AI Usage:
Learn about our policy for using AI in our application process
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