Summary Of The Role
Business Support & Office Coordinator (Japan)
Working Location: Yokohama , Japan
To support the Country Manager and project team in administrative, coordination, and communication tasks. The position acts as the key interface between Japan operations and global teams, ensuring smooth execution of daily activities and efficient internal/external communication.
What You'll Be Doing
- Coordinate internal and external communications in both Japanese and English
- Support Country Manager in scheduling, reporting, and project documentation
- Prepare and manage meeting materials, presentations, and correspondence
- Assist with accounting coordination (invoice processing, expense reporting, etc.)
- Liaise with external consultants, clients, and vendors
- Arrange travel and logistics for guests and visitors
- Provide support for HR-related procedures and onboarding
- Coordinate visits, events, and official company functions
What You'll Need
- Minimum 5 years of experience in administrative or coordination roles
- Native Japanese and business-level English
- Excellent communication and interpersonal skills
- Strong sense of ownership, confidentiality, and accuracy
- Proficient in Microsoft Office Suite
- Basic Office IT setup and system literacy
- Experience in an international business environment preferred
What You'll Get
- Global exposure through collaboration with teams across multiple countries.
- Opportunity to work with a worldwide leader in heavy lifting and engineered transport.
- Inclusive and diverse workplace that encourages continuous improvement and new ideas.
- Working hours: 40 hours per week (8 hours × 5 days)
- Benefits: Health insurance, social insurance, employment insurance, equivalent to standard Japanese corporate coverage
- Transportation allowance: Provided
- Paid leave: 12 days in the first year (up to 18 days maximum)
- Annual salary review: Based on company performance and individual evaluation
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