Location: Tokyo, Tokyo JP Randstad Sourceright

Job Number:

External Description:


job title: 
EXECUTIVE ASSISTANT

Job Location: Tokyo

Key Responsibilities:
  • -Manage the daily schedule of the Executive; coordinate domestic and international travel and process expense reports.
  • -Anticipate the Executive's needs and proactively assemble the appropriate people and resources to solve problems.
  • -Provide support in the preparation for meetings.
  • -Manage contacts for Executive, proactively understanding who they are, which have priority and keep track of communication needed for priority contacts
  • -Field incoming requests; exercise strong judgment and discretion with highly confidential information.
  • -Lead, drive and execute on various team events, socials, offsite meetings, etc.
  • -Work cross-functionally to ensure communication is efficient and clear between teams.
  • -Coordinate logistics for visitors. 


Duties:

-3+ years experience of preferably the work with communication and coordination

-Proven ability to interact in a professional manner with Customers, Prospects, Board Members, and Internal Team

-Experience with web-based scheduling and collaboration tools

-Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones

-Ability to work on multiple projects, lead priorities and accurately set expectations

-Time management skills and attention to detail

-Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency

-Expectation of complete confidentiality on all business matters

-Ability to effectively communicate and collaborate with a diverse range of people and job functions

-Excellent verbal and written communication skills

-Ability to remain energetic and positive in a fast-paced and demanding environment

-Entrepreneurial spirit and desire for constant improvement

-Proficient working with Microsoft Office Suite, Office 365 is a plus

Language Skill required:  Fluent or native Japanese skill, Advanced English skill. 



Job Number:

Community / Marketing Title:
Executive Assistant

Location_formattedLocationLong:
Tokyo, Tokyo JP



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