Job Number:
External Description:
Lead the client finance team to perform client finance operation, including project budgeting, margin assessment, project setup, managing billing, work-in-progress, accounts receivables, etc.
· Maintain accountability for proper forecasting, accounting, and recording of client billings and revenue, consistent with agency policies
· Drive client revenue forecast and alignment with Sales Pipeline Tool Data, together with the New Business Operation point of contact.
· Work closely with business team and regional FP&A team to support monthly forecasting and annual budgeting exercise.
· Manage the related issues and taking appropriate actions on WIP and client deposit, accounts receivables and collections.
· Ensure written client agreement is obtained (via contract, letter of agreement, signed scope of work, etc.) for all work and are appropriately archived and classified.
· Assist in monitoring and review of client contributions and over-servicing and work with business team to identify and address issues on specific projects and clients
· Assist team with timely and accurate completion of timesheets and expense reports
· Support business team in review of project pricing and budget as required, perform contribution margin assessment prior to project execution.
· Partner with account teams in pricing client proposals, responding to Requests for Proposals/Information and developing budgets
· Facilitate negotiation of client and vendor contracts between clients/vendors, account staff/senior management and legal department, including full review of all business terms
· Partner with Resource Manager to support the use of resource management tool to identify potential instances of over-or-under-utilization, and actively work with client leads to address related issues and promote profitability.
· Ad hoc analysis and reporting for management as required from time to time
· Review general ledger and prepare journal entries/monthly reconciliations
· Analyze monthly financial statements for accuracy and explain significant variances to budget or forecast.
· Review and analyze monthly dashboard and management performance report to identify potential issue to flag for management attention and actions.
· Complete quarterly financial checklist
· Assist in maintenance of resource and hiring tracker in support of hiring decision making and assessment
Qualifications and Education Requirements
· Written communications in English and Japanese
· Experience with PeopleSoft (Oracle) or similar ERP system
· Bachelor's Degree or Diploma in Accounting or Finance
· years of experience in finance or accounting required, Professional services industry/Public relations and/or advertising Agency experience preferred
· Experience with parent company reporting preferred
skills and attributes
· Discretion as there will likely be sensitive information and figures discussed
· Well organized with strong time management skills and attention to detail, take initiative and follows through on multiple projects and juggle conflicting priorities in a fast-paced environment
· Effective communication skills with individuals at all levels of the organization
· Accurate and attentive to detail
· Sound analytical thinking, planning, prioritization, multi-tasking and execution skills
· Proficiency with Microsoft Excel (vlook ups and pivot tables)
· A positive attitude, willingness to be flexible, desire to contribute to team objectives
Job Number:
Community / Marketing Title:
Finance Manager
Location_formattedLocationLong:
Tokyo, Tokyo JP
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