Position Title
Logistics Manager - Japan
Location
Tokyo, Japan
Reports to
Senior Director, Logistics, APAC
Dotted Line
Supply Chain Director - Japan
Direct Reports
1 x Physical Distribution Operations Senior specialist
Scope / Brands
Japan Logistics operations
ABOUT COTY
Coty is one of the world's largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics and skin and body care. Coty is the global leader in fragrance and number three in color cosmetics. Coty's products are sold in over 150 countries around the world. Coty and its brands are committed to a range of social causes as well as seeking to minimize its impact on the environment. For additional information about Coty Inc., please visit
ABOUT SUPPLY
The APAC Logistics team provides the expertise for the management of the local DC and transport network. It has the responsibility to manage the DC and transport network to deliver added value to the business in terms of service, cost and cash.
THE ROLE
This role is accountable for the end to end logistics in the JAPAN cluster from goods issue in the upstream DC to goods receipt by the end customer. This role will closely manage the relationships with the JAPAN logistics partners to ensure they deliver their service, cost and cash KPI's. The role will also manage a Logistics Senior Specialist based in Tokyo.
This role will align closely with the Supply Chain Director - JAPAN to ensure that the ongoing business priorities, service and cost targets are achieved against plan.
KEY RESPONSIBILITIES
- Manage, develop and coach the JAPAN Logistics team
- Manage the complete end to end physical distribution process from inbound supply, including customs clearance, through the 3PL Distribution Centre and transport delivery to the end customer in Japan.
- Manage the 3PL Distribution Centre
- Manage the physical customization logistics order workflow with the 3PL Distribution Centre, Transport and Customization providers to ensure supply to fill customer orders
- Manage the physical flow of marketing materials with the related provider and ensure right level of inventory for this category
- Manage the physical inventory and review inventory reports to monitor inventory integrity, levels and maintain measures to mitigate obsolescence with the Planning team
- Manage the relationship with related external stakeholders such as Customs broker, 3PL, carriers and any other supplier
- Generate accurate, timely daily, weekly, monthly reports for the logistics function to present to the JAPAN BU and Supply Chain management team as required
- Ensure that the JAPAN logistics team meets the daily, weekly, monthly and quarterly drumbeat for both the 3PL logistics partners and internal business stakeholders
- Ensure that the logistics cluster meets all the KPI's for service, cost, quality, safety and cash
- Ensure that the logistics cluster delivers all Logistics Transformation Projects and associated savings
- Complete an annual budget and monthly forecast cycle for each logistics function in the cluster
- Analyze monthly cost variances by logistics function and take remedial actions
- Use RCCP to ensure there is adequate distribution and freight capacity to support the cluster and mitigate any risks
- Forge strong working links with the regional functions (Operational Excellence, Procurement, Supply Chain Finance, QA and HSE, Transport and Customs) to ensure all the reporting and regulatory obligations are met
- Have strong working links with key local internal stakeholders including Sales/Trade Marketing, Customer Service/Order Management, Planning, Quality/Safety/Regulatory
- Continually identify innovation opportunities that will have a positive impact on service, cost, quality, safety and cash for each of the sites
CRITICAL SUCCESS FACTORS
- Customer, results and action oriented - focused on the customer while balancing cost
- Technical knowledge - understanding of the 3PL market, knowledge of outsourced distribution requirements
- Planning, organizing and coordinating - able to plan and coordinate efforts across divisions and geographies, ability to prioritize effectively
- Strong analytical and problem-solving abilities - solid understanding of key business drivers and ability to add value
- Proven ability to lead, manage and coach a team - possess good communication skills, able to lead by example, inspire, motivate, engage and drive results
- Presentation skills - ability to present and communicate with confidence.
- Influencing skills - ability to build collaborative relationships, lead cross functionally when required
- Change leader - able to embrace and accelerate change in a fast-paced environment and pioneer new ideas and approaches
- Good communication and team building skills
QUALIFICATIONS AND EXPERIENCE
- A minimum of 8 years' logistics experience within a Consumer Goods and/or Luxury environment, in a global company within a supply chain team
- Experience in managing outsourced logistics operations with network links to the 3PL industry in JAPAN
- Relevant tertiary qualifications in Business/Supply Chain/Logistics
- Business Level Japanese and English
- Experience managing key stakeholders, great written and oral communication skills
- Understanding of the Good Manufacturing Practice (GMP) and Good Quality Practice (GQP)
- Experience in RFP/RFQ would be an asset
- Advanced user of Excel and ERP/business systems ideally SAP
SPECIAL REQUIREMENTS
- Ensure all activities comply with Coty policies and legal and ethical standards, including WHS, EEO and anti-discrimination legislation and principles
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