Facility Coordinator

3週間前

Tokyo JLL Full time

Major Responsibility

  • Supervise cleaning vendor, including inspections and quality management of service delivery.
  • Conduct regular meeting with cleaning vendor to discuss tasks status update, workload, and resources, identify and implement more efficient and/or cost-effective processes.
  • Assist facility manager to verify with Finance on all expenditure for facilities management, including invoice reconciliations, and contribute to cost saving initiatives.

    • A dministration

  • Organize all paper and electronic documents in line with Client filing structure guideline and conduct random quality checks.
  • Update master register of all contact lists including emergency contact lists, master vendors contact lists and critical vendors contact list and conduct random checks.
  • Organize a register of all Client standards documentation.
  • Support financial process all service vendor and contractor invoices and payment.

    • Maintenance Contract

  • Support Facility Manager to file an updated register of all maintenance contracts.
  • Support Facility Manager to perform maintenance contractors / vendors review and selection for new contracts and contracts renewal.

    • Routine Maintenance

  • Cleaning inspection such as quality of office cleaning, disinfection, and global initiative of clean desk guideline, and periodically visual check.
  • Supervise all changes to the as-built drawings and documentation of Clean Desk Guideline and others.
  • Support Facility Manager to conduct General Site Check quarterly to find the place need to repair.

    • Preventive and Ad-hoc Maintenance Support

  • Manage all administration of all cleaning work records.
  • Manage site access to Client site in accordance with Client regulations.
  • Maintain and update all Operation & Manual and as-fitted drawing.
  • Update List of Breach Register to understand upcoming Building Maintenance.
  • Coordinate with facility vendor to carry out the preventive maintenance works.

    • Health and Safety

  • Support compliance with statutory regulations on health and safety regulations.
  • Support all safety procedures including Emergency Operation Procedures.
  • Support a register of all emergency call out incidents.

    • JLL Management

  • Communicate with regional team to standardize JLL operation, meet Client requirements and solve issues.
  • Manage issues raised during Ops AIDE audits conducted by JLL EOS, if any.

    • Location:

    On-site –Tokyo, Japan

    If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table

    Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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