Location Support Representative

7日前

Tokyo NI Full time

To manage the following Location Support tasks for the Japan region, and partner with our stakeholders in APAC to execute support in relation to:

  • Ensure smooth day to day operations of the office
  • Ensure the functionality, hygiene, comfort, safety, sustainability and efficiency of the office.
  • Point of contact with building management for landlord, NI representative at residence meetings (where required).
  • Facilitate any construction, maintenance, repairs, and service work.
  • Update and maintain Office Policies and Guidelines.
  • Front office management as point of contact and manage visitor access.
  • Coordinate inbound and outbound shipments to/from various sites
  • Business partner and key connector to site leaders to build and maintain a strong employee community and workplace experience, focused on engagement, site wide activities and efficient site function.
  • Work with our service provider to provide Travel support such as flight booking, hotel arrangements/ground transportation and visa processing to our employees.
  • Work with Procurement team to source, evaluate our service providing vendors.
  • Procurement of office consumables and supplies, facilities upkeep requirements and inventory
  • Working closely with the services and finance teams to ensure timely production of purchase orders and processing of invoices/payments.
  • Maintain physical or electronic filing systems for contracts and documentation
  • Other ad-hoc duties as assigned

    • Requirement

  • Basic Microsoft Office knowledge, specifically Outlook, Word, Excel, and teams
  • Ability to work independently, show good judgement and initiative in a fast-paced complex business environment
  • Possess strong customer service skills and customer service focus, confidence dealing with people over the phone and in person
  • You love taking on challenges and enjoy solving problems
  • Follow instructions and pay attention to details
  • Excellent time management, ability to multi-task and prioritize your workload
  • Good business communication skills both verbal and written in local language and English
  • You will have 5 years' experience in similar role and preferred experience working with a geographically dispersed team.

    • #LI-YT1

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