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What this job involves:
As an Assistant Facilities Manager within JLL Work Dynamics in Japan, you will be part of a growing team providing Facility Management and Office Services for an American multinational technology company which focuses on e-commerce, cloud computing, digital streaming, and artificial intelligence.
Working closely with and reporting to the Site Manager, this role involves establishing and fostering strong relationships with key stakeholders in the area while acting as the Client's single point of contact in the region for strategy, implementation and escalation for capital works.
You will spearhead Client's process for business approval in the region while managing site budget, spending and variance, and guide IFM team to ensure they deliver operations on time and in budget with required standards.
This position requires you to be an advocate for Health and Safety best practice compliance with JLL and Client policy while supporting all Emergency related activities, directly contributing to JLL's mission of helping real estate owners, occupiers and investors achieve their business ambitions through excellent facilities management services.
What your day-to-day will look like:
Establish and foster strong relationships with key stakeholders while acting as Client's single point of contact for strategy implementation and escalation
Spearhead Client's process for business approval in the region while communicating and driving compliance in data capture for reporting systems
Manage site budget, spending and variance while working closely with Finance Manager to maintain data accuracy in finance area
Guide IFM team and ensure they deliver operation on time and in budget with required standards for site operation and data quality
Promote continuous quality monitoring and drive improvement on operation and documentation while ensuring best practices compliance
Support all Emergency related activities including training operations, support staff and contractors while monitoring their activities
Report necessary updates on evacuation drill related activities to regional team while working with site FMs to conduct planned annual drills
Collaborate with Transaction team to manage real estate transactions including acquisition of leasehold in buildings while developing strategic portfolio planning.
Required Qualifications:
At least 5 years of working experience in Facility Management with at least 3 years of relevant working experience in EHS
Proficient in MS Applications such as Excel, Word and PowerPoint with good IT skills for facility management systems
Ability to work well with key stakeholders and other departments/functions while possessing requisite technical skills
Strong communication skills both orally and in writing with ability to establish and maintain good relationships with colleagues
Team player capabilities with ability to motivate and engage with colleagues while listening actively and providing positive influence
Experience managing teams with responsibility for safety, engagement and development including onboarding and mentoring team members
Knowledge of Health and Safety best practices with experience in emergency evacuation procedures and drill coordination.
Preferred Qualifications:
Experience working with American multinational technology companies or similar corporate environments in Japan
Background in budget management and variance analysis with finance team collaboration experience
Knowledge of real estate transactions and strategic portfolio planning in Japanese market
Experience with JLL reporting and Business Intelligence Systems or similar facility management platforms
Understanding of continuous quality monitoring and process improvement methodologies in facilities management
Familiarity with regional and global project delivery coordination across multiple sites.
Location:
Onsite
At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success.
What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry.
We support each other's wellbeing and champion inclusivity and belonging across teams.JLL is an Equal Opportunity Employer committed to diversity and inclusion.
【雇用形態】
正社員(期間の定めなし)
【就業場所】
所在地:
東京都目黒区下目黒
最寄り駅:
目黒駅
受動喫煙対策:
屋内完全禁煙/敷地内原則禁煙(敷地内に喫煙所あり)
【就業時間・休日】
就業時間: 9:00~18:00(休憩60分)
リモートワーク:
基本出社ベース
休日:
週休2日制(土・日)、祝日、年末年始
【給与】
残業代:
有り 固定残業代を基本年収に含む(月30時間相当額)*非管理職の場合
賞与:
有り(業績賞与)
試用期間:
有
【募集人員】1名
【選考プロセス】
書類選考
面接(複数回実施予定)
最終面接
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