Executive, Administration

2ヶ月前

Tokyo, Tokyo LGB Group

Responsibilities:

  • Provide general administrative and clerical support to the team.
  • Prepare and submit bi-weekly cash flow of Parkwood Hotel Management KK for HQ monitoring and review.
  • Prepare billing to all respective companies in the Group based on the timesheet prepared by the respective heads.
  • Handle bookkeeping tasks and coordinate with external accounting service providers, tax agents, and relevant stakeholders.
  • Maintain proper filing systems for both physical and digital documents.
  • Handle correspondence, email, phone inquiries, and document preparation.
  • Coordinate meetings, appointments, travel arrangements, and internal communications.
  • Liaise with banks, government authorities and other entities to ensure compliance, and meet operational requirements.
  • Assist with statutory filings and ensure compliance with local regulations.
  • Ensure timely renewal and proper documentation of business licenses and permits, if applicable.
  • Provide translation of documents and conversations between English and Japanese when required.
  • Perform other tasks as assigned by the Management.

Requirements:

  • At least a Degree in Secretarial, Business Studies, Administration or equivalent.
  • A minimum of 5 years of relevant working experience.
  • Proficiency in Computer literate with knowledge of Microsoft Office Applications.
  • Advanced proficiency in both English and Japanese, with the ability to translate in both written and spoken forms.
  • Strong organizational and time management skills, resourceful and detail oriented.
  • Self-motivated and able to work independently with minimal supervision.
  • Excellent communication and interpersonal skills
  • This position will be worked remotely from home and/ or from a co-working office in Tokyo, as determined by management.

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