Responsibilities:
- Provide general administrative and clerical support to the team.
- Prepare and submit bi-weekly cash flow of Parkwood Hotel Management KK for HQ monitoring and review.
- Prepare billing to all respective companies in the Group based on the timesheet prepared by the respective heads.
- Handle bookkeeping tasks and coordinate with external accounting service providers, tax agents, and relevant stakeholders.
- Maintain proper filing systems for both physical and digital documents.
- Handle correspondence, email, phone inquiries, and document preparation.
- Coordinate meetings, appointments, travel arrangements, and internal communications.
- Liaise with banks, government authorities and other entities to ensure compliance, and meet operational requirements.
- Assist with statutory filings and ensure compliance with local regulations.
- Ensure timely renewal and proper documentation of business licenses and permits, if applicable.
- Provide translation of documents and conversations between English and Japanese when required.
- Perform other tasks as assigned by the Management.
Requirements:
- At least a Degree in Secretarial, Business Studies, Administration or equivalent.
- A minimum of 5 years of relevant working experience.
- Proficiency in Computer literate with knowledge of Microsoft Office Applications.
- Advanced proficiency in both English and Japanese, with the ability to translate in both written and spoken forms.
- Strong organizational and time management skills, resourceful and detail oriented.
- Self-motivated and able to work independently with minimal supervision.
- Excellent communication and interpersonal skills
- This position will be worked remotely from home and/ or from a co-working office in Tokyo, as determined by management.
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