Job description
Business type
Types of Jobs - Organization / Quality
Job title
Organization Department Officer
Contract type
Fixed-Term Contract
Term (in months)
12months with possible extension
Job summary
Summary
· To ensure that Japan's BCP covers key business process through documentation, implementation and testing
· To ensure the Information Security guidelines of the group are well implemented and assist on the related controls
· To assist on transverse missions and projects based on Head of Organization / COO's request.
Key Responsibilities
1. BCP (Business Continuity Plan) and IT security strategy:
Support Crisis Management Team to make necessary coordination during a crisis time period
Manage BCP-related documentation
Organize necessary tests and follow up the results (connectivity, call tree, user tests, global test on recovery site...)
Coordinate the participation to external BCP tests
Embed BCP awareness throughout the organization
Document necessary procedures
To maintain necessary physical BCP-related stocks, to be prepared for crisis and to be compliant to regulations
To protect information systems that fall within the domain of defending CACIB Japan's fundamental interests (CLSi role)
To act as administrator for some of the internal system the Organization team is in charge of.
Maintain and monitor validation processes for system applications
Conduct / coordinate periodic controls
To update CACIB Japan internal controls according to new regulatory requirements
2. Project management:
New tools implementation sponsored by the COO and/or Head Office: Study, coordination and delivery according to the needs.
Organizational issue investigation and solution proposal: deployment of existing solutions or creation of new ones when needed, documentation as appropriate.
Coordinate and help coordinating transverse projects (either across departments in Japan or across entities of the Group)
3. Procedures definition and maintenance for all the departments of the Bank:
Create or improve process Workflow when needed.
Support departments on procedure documentation and redaction.
Make sure that Head Office and local regulation guidelines are in adequacy.
Ensure at least once a year that all existing procedures are up to date and validated by the relevant actors.
Maintain the procedure repository portal (SharePoint).
Train the users on new process when applicable.
4. Internal and external inspections:
To assist in responding to internal audits in a timely manner for any BCP, project or IT security related matters.
Comprehend and respond to external regulator requests (BOJ, FSA, SESC) in a timely manner for any BCP, project or IT security related matters.
5. Ad hoc requests:
Defined by head of Organization and/or COO
Position location
Geographical area
Asia, Japan
City
TOKYOCandidate criteria
Minimal education level
Bachelor Degree / BSc Degree or equivalent
Academic qualification / Speciality
Bachelor degree is essential
Level of minimal experience
3-5 years
Experience
Project management experience.
a BCP setup Experience
Audit of process experience
An IT security position experience
Background in Banking would be a big plus: operation, IT, project management, Audit.
Required skills
Fully computer literate and excellent in use of Microsoft office tools
Technical skills required
Overall BCP work stream
Good understanding of an Investment Bank organization
PowerBI knowledge/Experience,
Financial product knowledge (operation or/and accounting point of view)
Languages
Japanese (business level) / English fluent / French speaker a plus
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