RESPONSIBILITIES

The Senior Sales Administration Specialist serves as a key operational partner to the Prestige Sales team, responsible for executing sales planning, managing data, and overseeing backend operations. This role supports cross-brand strategic initiatives, optimizes supply chain efficiency, and ensures accurate reporting and administrative execution to drive strategic decision-making and retail success.

Your main focus:

Sales Administration

• Handle sales administration tasks including PO processing, incentive tracking, GWP/sample/tester allocation, registration, contracts, and product distribution
• Manage and update backend systems for e-POS
• Operate and manage coop advertising (Coop AD) activities and budget tracking

Data Management & Reporting

• Collect and input POS data and competitor sales information
• Create and manage sales reports, ranking reports, and competitor analysis
• Provide dashboards and insights for internal reviews and strategic planning

Sales Support

• Support the development of sales strategies and promotional planning across prestige brands
• Assist with counter openings and POPUP store setups

Working for Coty means
Our people make us who we are. They are the brightest minds bringing innovative concepts to life. If you're someone unwilling to settle, likes to envision larger possibilities, accelerate learning, and push boundaries – we'd love to hear from you Working at Coty means being part of an inclusive workplace committed to diversity and equity, valuing diverse perspectives and backgrounds. Your ideas will count, fostering a career where you can achieve more than you ever imagined.

The team consists of Sales team, and you will work closely together with several departments such as Retail, Marketing and Sales, Finance, and Supply Chain teams. All your colleagues are collaborative, and you will receive tremendous support for you to excel in this role.

YOU ARE A COTY FIT

You like to make a difference. As an experienced Sales professional, you will share your valuable experience with the team, and you get energy from working in a fast-paced, diverse and international environment. Other than that, you should also have the following requirements:

• Minimum 3 years of experience in sales administration, retail planning, or commercial operations within the cosmetics or luxury industry
• Hands-on experience in customer data analysis and market segmentation
• Proficiency in Microsoft Excel, ERP systems (e.g., SAP), and POS platforms
• Experience managing multi-brand operations and cross-functional coordination
• Experience working in multinational environments and adapting global strategies to local needs
• Language: Native Japanese level; Fluent in English (ideal)
• Strong interest in beauty and luxury brands with a proactive approach to work
• Excellent communication, interpersonal, and analytical skills
• Ability to manage multiple tasks and deliver results within deadlines

OUR BENEFITS

As our Senior Sales Administration Specialist, some of the benefits you will receive are:

• Market competitive salary: Salary commensurate with experience and market benchmarks
• Omni-Working: Hybrid flexible working model enabling employees to balance remote and office-based work
• Product Allowance: Employees can order from a selection of Coty Products each year
• Free goods: Employees would be able to enjoy occasional free products due to Company's initiative
• Gender-Neutral Paid Parental Leave: All Employees, regardless of gender, will have access to the same number of fully paid weeks of offered parental leave

ABOUT COTY

Coty is one of the world's largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics, skincare, and body care. At Coty, we celebrate the entire human kaleidoscope and cultivate a culture of fearless kindness. Therefore, we are proud to be an equal opportunities employer. We do not discriminate against any candidate or employee and strive to be an open, inclusive and diverse workplace where all employees can be their authentic self. Join us in making over the world of beauty

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