This job is with Clifford Chance, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community.
Please do not contact the recruiter directly.Job Description
The role
This position is part of the Tokyo Finance Team that supports payroll and finance operations of Clifford Chance's Tokyo office.
Reporting to the Finance Manager based in Delhi, the role is responsible for monthly payroll administration and also accounts payable and cashiering activities.
The role also acts as the on-site finance representative who liaises with Tokyo office members, banks, vendors and clients for finance related issues.
Key ResponsibilitiesPayroll Administration
Coordinate the outsourced payroll vendors:
processing the smooth monthly payroll operation, attending to ad hoc queries and managing regulatory responsibilities such as tax clearances, Social and Labor Insurance.
Maintain and update master payroll data for joiners, leavers and annual compensation adjustments.Review and verify monthly payroll information.
You will have sufficient knowledge of tax gross up calculations to review gross up calculations undertaken by our external payroll provider.
Coordinate with our external payroll provider in processing monthly payroll, ensuring accuracy and compliance with internal controls and regulations.Be the collection point for information to be processed in the monthly payroll including overtime, commuting expenses, overtime meals.
Handle payroll queries and resolve discrepancies in a timely manner.
Prepare monthly payroll journals and distribute Bengoshi invoices.
Assist in the development and implementation of payroll policies and procedures.
Accounts Payable
Prepare and submit payment requests for supplier invoices for Finance and business support departments.
Being the collection and contact point for staff expense claims (submitted by email).
Perform checks for payment requests and staff expense claims to ensure tax and internal compliance and provide instructions to Clifford Chance's AP processing team in Delhi.
Manage AP payment schedule to ensure payments are made on time.Follow up any payment issues or missing supporting documents with Tokyo staff.
Attend to any enquiries relating to payments and timely escalate issues for resolution.
Maintain filing and keep good AP records.
Cashier Support
Responsible for daily office account cashier function for Tokyo by checking our office bank account daily and providing booking instructions to the cashiering team based in Delhi.
Manage client monies as required according to the global client money policy.
Thoroughly familiar with CC's receipt and client money policies and their operations.
Accounting & Reporting
Review weekly bank reconciliations for Tokyo bank accounts prepared by the Bank Reconciliation team and follow up any outstanding payments and clear un-reconciling items.
Other
Perform validations for new supplier bank account and supplier's requests for bank account changes by phoning Japanese suppliers.
Request My Number details for new suppliers (for professional services), and issue payment certificates in Japanese to clients as requested.
Handle client enquires by phone or email in relation to payment of our invoices, help translate client requests and other documents to Japanese and vice versa as needed.
Acting as the point of contact for banks and support actions required for online banking access rights, payment issues, banking forms, and annual mandate confirmation.
Make visits to banks, post offices or other authorities as needed to handle presence-required tasks.Arrange physical signatures for documents as required.
Collect and compile supporting documents as required to support audits and tax requests or reviews.
Ad hoc tasks as assigned by Tokyo Finance Manager
Qualifications
Your experience
Native Japanese speaker with excellent communication skills (verbal and written)
Professional business-level English proficiency (TOEIC score of 850 or above preferred)
Strong numerical aptitude and comfort working with data (computing, analyzing, reading)
Working knowledge of Excel; familiarity with Word, Outlook, and Workday is a plus
Interest in Japanese payroll, social insurance, and tax processes (training will be provided)
Awareness of Japanese government benefits and labor law is advantageous but not required
Experience in a law firm, professional services, or international business setting is a bonus
Possession of bookkeeping certification (e.g., Boki Grade 3) is a plus but not essential
Highly organized, quick to grasp new concepts, and solution-oriented
Adaptable and able to manage multiple tasks and interactions across cultures
Strong attention to detail and commitment to accurate processing
A collaborative team player who builds constructive relationships with diverse colleagues
Proactive in identifying potential risks or process gaps and escalating appropriately
Company Description
Who we are
We are one of the largest international law firms in the world.
With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm's global standards with in-depth local expertise.
Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That's why we're so proud of our inclusive, friendly, and team-based approach to work.
You'll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations.
But no matter who they are or why they've reached out to us, we provide a world-class service every step of the way.
And that's possible thanks to the entrepreneurial spirit and conscientious approach to work that you'll find across all of our teams.
Whichever area of the business you join, you'll become an integral part an innovative, diverse and ambitious team of people.
Additional Information
Equal opportunities statement
At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.
We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.
This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.
We have a variety of flourishing employee networks.These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.
Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.
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