The Inventory & Logistics Specialist manages product movement from authentication through shipment. You will collaborate across teams to maintain accurate records, protect product quality and deliver exceptional customer experiences.
Main Duties & Responsibilities
Authenticate luxury handbags and accessories using brand-specific standards.
Investigate questionable items and stay current on counterfeit detection trends.
Record and reconcile inventory data, resolving discrepancies quickly.
Manage product flow, including returns, damages and stock adjustments.
Maintain clean, organised storage areas that support efficient picking.
Coordinate daily transfers between departments, warehouses and partners.
Prepare accurate domestic and international shipping documentation and labels.
Monitor courier performance, addressing delivery, customs or compliance issues.
Track freight spend and recommend cost-saving improvements.
Inspect inbound and outbound items to uphold quality and listing accuracy.
Maintain detailed inventory and shipment records, producing timely reports.
Share status updates with purchasing, sales and customer service teams.
This overview reflects core responsibilities. Additional duties may be assigned as our business evolves.
Qualifications & Requirements
Proven experience in supply chain management, preferably in second hand luxury goods.
Strong organisation, accuracy and attention to detail.
Proficiency in Microsoft Office tools and inventory management tools – knowledge in ERP systems (SAP), Notion and Slack is a plus.
Ability to prioritise multiple tasks in a fast-paced environment.Fluent English communication; JLPT N3 or above is a plus.
Post-college or university degree (Bachelor's) is required.
Valid Japan work visa with at least one year of eligibility remaining.
Preferred Experience
Background in luxury consignment or resale.
Luxury authentication certifications.
Understanding of international shipping procedures and customs.
Physical Requirements
Comfortable standing, moving and lifting 15–20 kg as needed.
Compensation & Benefits
Performance bonus eligibility after one year.
Reimbursed commuter costs from home to office.
What You Need to Know
Eligibility:
Working Holiday Visa holders are not eligible to apply. Visa renewal sponsorship after six months of proven performance.
Interview Process
Video conference (initial screen).
In-person interview.
Job offer.
Applicants living in Tokyo will be given priority. If you plan to relocate to the Greater Tokyo Area, please mention it in your cover letter.
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