Job Summary
The Inventory & Logistics Specialist manages product movement from authentication through shipment. You will collaborate across teams to maintain accurate records, protect product quality and deliver exceptional customer experiences.
Main Duties & Responsibilities
- Authenticate luxury handbags and accessories using brand-specific standards.
- Investigate questionable items and stay current on counterfeit detection trends.
- Record and reconcile inventory data, resolving discrepancies quickly.
- Manage product flow, including returns, damages and stock adjustments.
- Maintain clean, organised storage areas that support efficient picking.
- Coordinate daily transfers between departments, warehouses and partners.
- Prepare accurate domestic and international shipping documentation and labels.
- Monitor courier performance, addressing delivery, customs or compliance issues.
- Track freight spend and recommend cost-saving improvements.
- Inspect inbound and outbound items to uphold quality and listing accuracy.
- Maintain detailed inventory and shipment records, producing timely reports.
- Share status updates with purchasing, sales and customer service teams.
This overview reflects core responsibilities. Additional duties may be assigned as our business evolves.
Qualifications & Requirements
- Proven experience in supply chain management, preferably in second hand luxury goods.
- Strong organisation, accuracy and attention to detail.
- Proficiency in Microsoft Office tools and inventory management tools – knowledge in ERP systems (SAP), Notion and Slack is a plus.
- Ability to prioritise multiple tasks in a fast-paced environment.
- Fluent English communication; JLPT N3 or above is a plus.
- Post-college or university degree (Bachelor's) is required.
- Valid Japan work visa with at least one year of eligibility remaining.
Preferred Experience
- Background in luxury consignment or resale.
- Luxury authentication certifications.
- Understanding of international shipping procedures and customs.
Physical Requirements
Comfortable standing, moving and lifting 15–20 kg as needed.
Compensation & Benefits
- Performance bonus eligibility after one year.
- Reimbursed commuter costs from home to office.
What You Need to Know
- Eligibility:
Working Holiday Visa holders are not eligible to apply. Visa renewal sponsorship after six months of proven performance.
Interview Process
- Video conference (initial screen).
- In-person interview.
- Job offer.
Applicants living in Tokyo will be given priority. If you plan to relocate to the Greater Tokyo Area, please mention it in your cover letter.
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