Executive Assistant – Investment Banking

3週間前

Tokyo UBS
Your role

Are you a detail-oriented multitasker who thrives in a fast-paced environment? Do you excel at keeping operations running smoothly? We're looking for someone who can provide high-level administrative support to our Global Banking team by:

Managing complex calendars and logistics, including scheduling across multiple time zones and coordinating with global assistants
Organizing high-volume domestic and international travel arrangements
Processing invoices and expense reports in compliance with firm policies and timelines
Supporting the Global Banking COO with risk management controls, event planning, and project coordination

Job Type

Full Time

Job Reference #

333981BR

City

Tokyo

Your team


You'll be part of the Investment Bank's Global Banking division, working alongside professionals who are passionate about financial markets and client success.

We value diversity, equity, and inclusion—it strengthens our business and enhances the value we deliver to clients.

Your expertise


You have:
Several years of experience as an executive assistant or in a similar administrative role, ideally within the banking or financial services industry
Excellent written and verbal communication skills, with the ability to interact confidently across all levels of the organization
Strong work ethic and discretion in handling sensitive information
Proactive attitude with the ability to anticipate needs, independently solve problems, and take initiative to support executives and improve workflows
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and familiarity with tools like SAP, ARIBA
Demonstrates high ethical standards and maintains strict confidentiality at all times
Strong skills in drafting, formatting, and proofreading business documents and presentations
Ability to coordinate across multiple stakeholders and departments with professionalism and efficiency


You are:
Highly organized with strong time management skills and the ability to prioritize multiple tasks effectively
Adaptable and resilient in a dynamic, fast-paced environment
Fluent in Japanese, with fluency or strong proficiency in English preferred
Willingness to work flexible hours when required, including early mornings or evenings to support global teams


Impact Statement:
Your support will directly contribute to the efficiency and success of our senior leadership and client engagements.

About Us
UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.

We know that great work is never done alone. That's why we place collaboration at the heart of everything we do. Because together, we're more than ourselves. Want to find out more? Visit

Join us


At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success.

We're dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible.

Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That's why collaboration is at the heart of everything we do. Because together, we're more than ourselves.


We're committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer.

We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

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