概要
The AS Manager is responsible for ensuring the smooth operation of the office and creating an efficient, safe, and well-organized work environment. This role encompasses facility management, general administrative tasks, document control, safety and security oversight, business continuity planning, and vendor management.
スキル・資格
Experience
- Minimum 8–10 years of experience in office administration, facilities management, and safety/security operations.
- Proven track record in managing office facilities, space planning, and vendor contracts.
- Experience implementing and maintaining safety management systems and business continuity plans.
- Hands-on experience coordinating company events and managing staff.
- Familiarity with compliance requirements related to office safety and security.
Knowledge
- Strong understanding of safety regulations, emergency preparedness, and business continuity frameworks.
- Knowledge of office operations best practices, procurement processes, and vendor management.
- Familiarity with Japanese building codes, fire safety, and occupational health standards.
- Basic knowledge of IT systems and office technology.
Skills & Competencies
- Excellent organizational and project management skills.
- Strong leadership and team management abilities.
- High level of interpersonal and communication skills (both written and verbal).
- Ability to work independently with minimal supervision and make sound decisions.
- Problem-solving and risk management skills.
- Proficiency in MS Office, SAP and other administrative tools.
Language
- Fluent in English (business level) and Japanese; ability to communicate effectively with international stakeholders.
Personal Attributes
- Detail-oriented, proactive, and adaptable.
- Strong sense of responsibility and confidentiality.
- Ability to manage multiple priorities under pressure.
業務内容
- Office Operations & Facility Management
- Oversee daily office activities and maintain efficient workflows.
- Manage office layout, space planning, equipment procurement, and maintenance.
- Handle facility management, including cleaning, repairs, security, and vendor coordination.
- Ensure compliance with Japanese building codes, fire safety, and occupational health standards.
- Safety & Business Continuity
- Implement and maintain Safety Management Systems (SMS) and Business Continuity Management (BCM) plans.
- Monitor emergency preparedness and risk mitigation measures.
- Conduct regular safety audits and drills.
- General Administration
- Answer phone calls, greet visitors, and manage incoming/outgoing mail and deliveries.
- Organize company events, meetings, and travel insurance arrangements.
- Support staff with administrative needs.
- Document Control Management
- Develop and maintain filing systems for physical and digital documents.
- Manage internal documents, contracts, and reports.
- Ensure data security and confidentiality.
- Budget and Financial Support
- Monitor office-related expenses and manage budgets.
- Process invoices and assist with expense reporting.
学歴
- Bachelor's degree in Business Administration, Facilities Management, Safety Management, or related field.
- Professional certifications in Safety Management Systems (SMS), Business Continuity Management (BCM), or Facilities Management are a plus
その他
書類は和文職務経歴書、英文CV、履歴書(あれば尚可)
勤務時間
- 9:00-17:30 時差出勤制度あり(勤務開始時間8:00~10:00)
- 在宅勤務制度なし
その他待遇、手当等
◆概要
- 社会保険完備
- 月間平均残業約6.8時間
- 交通費全額支給
- 有給休暇初年度14日最大20日
- 傷病休暇(有給年間7日)
- 私傷病欠勤(有給)*勤続年数により期間は異なる
◆ウェルビーイング
- 健康増進費用(会社負担85%、上限30万円)
- 健康診断費用支給(40歳以上人間ドック)
- 婦人科・骨密度、甲状腺、内視鏡、鎮静剤、会社負担
- 2026年健診オプション支給
- 健診後の二次検査会社負担
- 毎月産業医による健康講話
- ウォーキングイベント、丸の内綱引きイベント、丸の内ラジオ体操イベント参加
- 対面、電話、オンラインでの個別カウンセリングがいつでも可能
- ストレスチェック実施
◆研修制度
- ビズキャンパス
- 自己啓発費用補助(年間最大30万円)
- Percipio(Global Training tool)
◆福利厚生
- ベネフィット・ワン
- 医療見舞金制度
- ラフォーレ倶楽部
- 確定拠出年金
- 永年勤続表彰
- マンスリーケーキギャザリング
◆ファミリー
- 配偶者出産休暇
- 産前産後休暇・育児休業・育児休暇
- 介護休業・介護休暇
- 子の看護休暇
- 慶弔見舞金制度
◆オフィス環境
- デザインアワードを受賞したオフィス設計
- 広い空間と個人のデスクスペース
- パントリースペース
- フリードリンク、コーヒー自販機あり
- ランチ代補助(チケットレストラン)
- 毎月18000円チャージの内、社員負担3500円を除く14500円会社負担
- カジュアルフライデー
- 休憩室の健康機器
- アロマ/自然を感じるBGMを施した会議室
休日休暇
土日、祝日
勤務地情報
出社のみ (オフィス勤務) 国 / 地域 日本 都道府県 東京都 勤務地(住所) Marunouchi, Chiyoda-ku 2-4-1 Marunouchi Building
応募
この求人に応募するには、サインインもしくはアカウント作成が必要です。
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