Job Title: Legal Department Assistant

We are seeking a highly organized and detail-oriented individual to join our Global Legal Department as a Legal Department Assistant. This role will be based in Tokyo, Japan and will report directly to the Managing Counsel (Asia East).

About the Role

The successful candidate will provide comprehensive legal support to our firm's leadership, consultants, and support staff. Key responsibilities include:

• Allocating work assignments to counsels and tracking progress under senior attorney guidance.
• Creatings drafts of Non-Disclosure Agreements (NDAs) and waivers using firm templates.
• Supporting attorneys with subpoena, regulatory request, and discovery response tasks.
• Finalizing contracts and coordinating with local offices and EA groups.
• Enforcing policies and procedures, such as document retention.
• Maintaining databases and updating contract templates.

Requirements

• University degree with an excellent academic record; law degree preferred but not required.
• Experience as a legal assistant, senior paralegal, or contracts administrator in a law firm or in-house setting.
• Proficiency in Excel, PowerPoint, and DocuSign, with working knowledge of contract life-cycle management systems.
• Excellent communication, interpersonal, and organizational skills.
• Ability to build relationships and networks with stakeholders.
• Flexibility and adaptability in prioritizing tasks and addressing urgent needs.
• Native-level proficiency in English (TOEIC 950 or above, TOEFL iBT 106 or above) and Japanese (native or equivalent).

What We Offer

Growth and advancement opportunities vary based on role availability, experience, interest, performance, and impact.

This is an exciting opportunity for a motivated and detail-oriented individual to join our dynamic team and contribute to the success of our organization.