The Operations Coordinator is responsible for the day-to-day administration of the office. Also responsible for the day-to-day execution of the work within the assigned geographic area.
What You Will Do:
- Direct the day-to-day general office, duties, and administrative activity.
- Prepare quotations for clients (including ABS offices).
- Coordinate scheduling and staffing of projects.
- Check reports for sub-contractors to issue to clients and ensure inspection reports are received in time and forwarded to all concerned.
- Follow up with staff and clients to ensure that the work was completed on schedule and to the clients' satisfaction.
- Resolve work-related client issues, including scope of work, quality of work, and billing.
- Prepare monthly cash flow and monthly revenue margin.
- Other duties as assigned.
- Other duties as required.
What You Will Need:
Education and Experience
- Minimum of a high school diploma or equivalent.
- At least two (2) years of relative work experience in a clerical or technical support position or a combination of substantial experience and education.
Knowledge, Skills, and Abilities
- The human relations skills necessary to maintain positive client contacts and provide leadership and motivation, when required, to other staff members and peers.
- Ability to undertake short- and long-term planning to provide for efficient and effective scheduling of work assignments.
- Responsive to customer queries.
- Advanced skills in the use of modern office equipment.
- Advanced skills in office automation software (some of which may include spreadsheets, word processing, presentation, mail/calendar/scheduler programs). Ability to learn additional programs as required.
- Advanced level clerical skills and excellent arithmetic skills.
- Ability to prioritize and handle routine and non-routine business matters simultaneously without supervision.
- Obtain a working knowledge of the ABS Health, Safety, Quality, and Environmental Management Systems.
ABS is a global leader in marine and offshore classification and other innovative safety, quality, and environmental services. We're at the forefront of supporting the global energy transition at sea, the application of remote and autonomous marine systems, cutting-edge technical solutions, and many more exciting advancements. Our commitment to safety, reliability, and efficiency is ever-present, guiding our clients to safer and more efficient operations.
Equal Opportunity
The ABS Group of Companies is committed to the equal employment opportunity of its employees and prohibits discrimination against any employee or qualified applicant based on race, color, creed, religion, national origin, sex, gender identity, age, disability, marital status, sexual orientation, citizenship status or veteran status, or other non-work-related characteristics that may be protected under the law of the Federal Government or specific state employment laws.
Notice
ABS and Affiliated Companies (ABS) will not pay a fee to any third-party agency without a valid ABS Master Service Agreement (MSA) authorized and signed by Human Resources. Any resume, CV, application, or other forms of candidate submission provided to any employee of ABS without a valid MSA on file will be considered property of ABS, and no fee will be paid.
Other
This job description is not intended, and should not be construed, to be an all-inclusive list of responsibilities, skills, efforts or working conditions associated with the job of the incumbent. It is intended to be an accurate reflection of the principal job elements essential for making a fair decision regarding the pay structure of the job. #ogjs
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