- Provide excellent customer service at all times
- Provide high standards in client service delivery via f2f, telephone and email communication adhering to the client's expectations
- Foster a friendly, pro-active, and productive manner towards customers
- Ensure all client requests and inquiries are actioned and answered promptly, accurately and in a professional manner
- Coordinate the efficient and accurate booking of meeting rooms and catering requests
- Proactively manage bookings and resolve meeting room conflicts
- Liaise with other IT and Global Corporate Services (GCS) functions to ensure meetings run smoothly
- Liaise with building management office for office matters (e.g. work permit and visitor registration)
- Perform daily checks of all conference rooms and the office area; reporting any issues by creating work orders and monitoring until issues are resolved
- Adhere to procedures and processes as well as manage client expectations and anticipate their needs
- Coordinate the culinary program for the office including ordering, stocking and quality control
- Maintain the general tidiness of the reception area and meeting rooms
- Provide reception/guest relations coverage (if required)
- Provide support for general office administration duties (e.g. security card requests, pantry ordering, mailing/ printing management)
- Provide support on finance matters (e.g. invoice handling, purchase order request)
- Coordinate with contractors, explain requirements, seek quotations, complete analysis & evaluation, prepare presentation materials, provide recommendation & arrange work schedule
- Assist in coordination and supervision of weekend and after-hours maintenance and repair works
- Monitor performance of vendors and the team to ensure health & safety policy is complied with
- Liaise with vendors, contractors, and landlord to facilitate the renovation / civil work progress.
- Overall management of housekeeping issues (general cleaning, pest control and environment management) performed by cleaning vendor
- Attend emergency and prepare Incident Reports
- Compile the appropriate reporting for the clients.
- Ad hoc duties as requested by management.
Employment Type: Contract Employee
Work Location: Roppongi, Minato-ku, Tokyo
Smoking Policy: No smoking on premises (designated smoking areas available)
Working Hours: 9:00 AM to 6:00 PM (hours may vary when working at client sites)
Flexible Work Hours: Core hours apply
Remote Work: On-site attendance required (Remote work requests require consultation)
Holidays: Two days off per week (Follows Japanese calendar)
Base Annual Salary: ¥5,000,000 - ¥6,000,000
(The above is an estimate only; the final amount will be determined after the interview based on skills and communication abilities)
Overtime Pay: Included. Fixed overtime pay (equivalent to 30 hours per month) is included in the base annual salary.
Number of Openings: 1
Selection Process: Document Screening, Interview (multiple rounds planned)
and Final Interview
-
Tokyo CBRE Japan ￥1,500,000 - ￥2,000,000 per year · 칤문 · Job ID244801 · ...
-
Tokyo CBRE Japan ￥500,000 - ￥800,000 per year· ファシリティマネジメントまたは建物管理の実務経験が望ましい。顧客対応力・コミュニケーション能力も必要です。 · ...
-
Tokyo CBRE Asia Pacific ￥3,000,000 - ￥6,000,000 per yearFacilities Coordinatorを務めるメンバーを募集致します。オフィス環境の管理サポート、調整業務、オフィスの見回り等を行います。 · ...
-
Tokyo CBRE Asia Pacific ￥2,400,000 - ￥3,600,000 per yearファシリティコーディネーターを担当するメンバーを募集致します。オフィス環境の管理サポートやオフィスの見回り、ベンダーとの日程調整などを行います。 · ...
-
Tokyo CBRE Japan ￥300,000 - ￥500,000 per yearFra Job ID: · 244819 · Postet 11-Dec-2025 · Tjeneste linje GWS Segment. · Rolle Type Full-time. · Berørte områder Facilitetsforvaltning. · ...
-
Shibuya JLL Japan ￥2,000,000 - ￥2,800,000 per yearAs facilities coordinator, you will be experienced in providing outstanding services in support of office management. · ...
-
Shibuya JLL JapanThe Facilities Coordinator (FC) will be part of Enterprise Workplace Strategy team and oversee the Service Desk team Mail room in Shinagawa HQ and Osaka also remotely provides facility services to other offices in Tokyo and Kanagawa. · This role requires excellent organizational ...
-
Shibuya-ku, Tokyo JLLThe Facilities Coordinator will oversee Service Desk team Mail room in Shinagawa HQ Osaka remotely provide facility services to other offices in Tokyo Kanagawa. · ...
-
Shibuya-ku, Tokyo JLL ￥2,000,000 - ￥2,800,000 per yearThis job involves providing outstanding services in support of Meguro Office Management, proactively leading and monitoring onsite Client account activities for an American multinational technology company. The role includes managing vendor services such as facilities management, ...
-
Shibuya JLL Japan ￥4,200,000 - ￥4,800,000This role is responsible for providing soft-services including mailroom operations and event support, and supporting reception, cleaning, finance, and ad-hoc services with the related vendor management. · Manage the inventory list on the system and support on purchase and distrib ...
-
Shibuya JLL Japan ￥5,000,000 - ￥6,000,000Provide excellent customer service at all times and provide high standards in client service delivery via f2f telephone and email communication adhering to the client's expectations. · ...
-
Shibuya-ku, Tokyo JLLResponsible for providing soft-services including mailroom operations and event support. · ...
-
Shibuya JLL Japan ￥2,500,000 - ￥4,000,000 per yearFacilities Coordinator responsible for providing soft-services including mailroom operations and event support, and supporting reception, cleaning, finance, and ad-hoc services with the related vendor management. · ...
-
Shibuya-ku, Tokyo JLLThe Facilities Coordinator provides excellent customer service and coordinates the efficient booking of meeting rooms and catering requests. · ...
-
Tokyo JLL Full time￥2,000,000 - ￥2,800,000 per yearWe choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe. ...
-
Tokyo JLL Full time￥2,500,000 - ￥5,000,000 per yearResponsible for providing soft-services including mailroom operations and event support, and supporting reception, cleaning, finance, and ad-hoc services with the related vendor management. · Able to effectively communicate with any level of person in a client organisation in bot ...
-
Minato Drake Business Services Asia Japan ￥2,000,000 - ￥3,000,000 per yearWe are hiring a Junior Facilities Coordinator for a full-time role based in Roppongi, Minato City, Tokyo. · This is a hands-on position that supports daily office operations for a global company. · You will work closely with a small team to ensure a clean, · safe, · and fully fun ...
-
Tokyo CBRE JapanThis is a Facilities Coordinator role that will work with clients, vendors, and contractors to ensure facility tasks and work orders are complete. · ...
-
Tokyo CBRE Japan ￥4,000,000 - ￥6,000,000 per yearThe purpose of this position is to oversee the IFM services delivery of building operations and maintenance for a facility, campus, or buildings, across a portfolio of client's sites in Japan, with cross supporting & management of sites in other location / countries within the co ...
-
Shibuya JLL Japan ￥2,000,000 - ￥2,800,000 per yearAs a Facilities Coordinator in JLL's Work Dynamics Account Management department you will be experienced in providing outstanding services in support of Meguro Office Management proactively leading monitoring and managing onsite Client account activities for an American multinati ...
-
Shibuya-ku, Tokyo JLL ￥2,500,000 - ￥6,500,000 per yearWe are looking for experienced Facilities Coordinators to join our team in Tokyo. The successful candidate will be responsible for providing comprehensive site operations and managing vendor services such as facilities management. · A key aspect of this role is leading office ins ...
