Personal Assistant to Executive Chef / Food & Beverage Administrator is responsible for carrying out the daily activities of the Chef and FB office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.
What will I be doing?
As Personal Assistant to Executive Chef / Food & Beverage Administrator, you are responsible for carrying out the daily activities of the Chef and Food & Beverage office to deliver an excellent staff experience. Personal Assistant to Executive Chef / Food & Beverage Administrator will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:
Carry out daily administrative activities of the Chef and Food & Beverage office while adhering to Hilton Standards, policies and procedures.
Provide secretarial support to the Chef and Food & Beverage team.
Ensure all communications, particularly relating to owners, guests and the corporate office are handled promptly and professionally.
Receive and distribute mail.
Ensure outgoing mail is dispatched in a timely manner.
Provide minutes to Chef and Food & Beverage Meetings and compile management reports in a timely and accurate manner if necessary.
Maintain adequate supplies of office stationery.
Identify and build internal and external relationships.
Carry out all filing.
Comply with all key security mandates.
Report any maintenance issues or hazards.
Maintain own work area in a clean, tidy and good manner.
Report defective materials and equipment.
Assist with special projects related to the Chef and Food & Beverage Office.
What are we looking for?
Personal Assistant to Executive Chef / Food & Beverage Administrator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviors, skills, and values that follow:
Fluent written and oral communication in English and Japanese.
Nice to have Italian language skills
Excellent verbal and written communication skills
Excellent administration skills
Committed to delivering a high level of customer service, both internally and externally
Flexibility to respond to a range of different work situations
Ability to work under pressure
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
Previous administrative experience in a fast-paced environment
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