About Us
Girl Scouts of the USA
Founded in 1912, Girl Scouts of the USA (GSUSA) is the preeminent leadership development organization for girls and the leading authority on their healthy development. Millions of Girl Scout alums across the country and the world have gone on to achieve incredible things and make a tremendous impact in fields ranging from public policy, medicine, journalism, and athletics to international relations, science, technology, art, and entertainment.

As a mission-driven organization, Girl Scouts of the USA champions girls as they explore their worlds, try new things, and develop the courage, confidence, and character to make the world a better place. From stargazing during a first overnight camping trip to building robots, navigating a rocky hiking trail, working together on a community project, and learning about the importance of environmental stewardship, Girl Scouts of all backgrounds and abilities can unapologetically be themselves as they rise to meet new challenges and discover the issues that matter most to them. Along the way they learn the power of friendship, connection, and teamwork.

Girl Scouts are doers, innovators, problem-solvers, creators, and dreamers, and the GSUSA team is here to center, support, and inspire them, working with 111 local councils across the country and USA Girl Scouts Overseas to deliver our life-changing Girl Scout Leadership Experience.

Work location: Japan
Applicant
must currently live in Japan and be an American Citizen
You Will
Regional Overseas Administrative Associate – Camp Zama, Japan
Position Overview:
The Overseas Administrative Associate will support the operational and programmatic functions of USA Girl Scouts Overseas (USAGSO). This role is responsible for assisting with various administrative, logistical, financial and coordination tasks, ensuring smooth and effective operations for Girl Scouts worldwide.

The Overseas Administrative Associate will provide support to staff, volunteers, and external partners, including the State Department, U.S. Embassies, and the Council of Advisors. This position requires a high level of organization, attention to detail, and the ability to manage multiple priorities while fostering a positive and efficient work environment.

Key Responsibilities:

• Background Checks & Compliance: Work with members to ensure timely completion of required background checks, maintaining accurate records and ensuring compliance with organizational policies.
• Logistical Support: Support the logistics and operational needs of the annual Girl Scout Cookie Program, including coordinating the distribution of cookies, tracking orders, and maintaining communication with relevant stakeholders. Provide assistance in the distribution of Girl Scout Experience Boxes, ensuring all elements are delivered on time and meet the needs of our members.
• Data Collection & Analysis: Administer and collect quantitative and qualitative data related to member engagement, program participation, GSVC and operational metrics. Provide analysis and reporting to support program evaluation and decision-making, collaborating with various staff and departments.
• Support for the Council of Advisors: Assist the Executive Director in coordinating activities and meetings for the Council of Advisors. This includes scheduling, agenda preparation, and follow-up on action items.
• Liaison with Partner Organizations: Partner with USAGSO Directors to support growing and strengthen our external partnerships with organizations such as U.S. State Department, WAGGGS, DODEA, Bluestar Families and DOD.
• Administrative Support: Provide general administrative support as needed, including scheduling meetings, maintaining files, and drafting correspondence.
• Special Event Support: Assist with the planning and execution of USAGSO events, including virtual and in-person special events, ensuring logistical details are handled efficiently.
• Girl Program and Adult Development Support: Aid Outdoor Experience and Girl Program and Adult Development Managers with planning and execution of programs for girls and adults.

Qualifications:

• Bachelor's degree or equivalent experience in international relations, communications, or a related field.
• At least 2 years of experience in administrative support or project management, preferably in an international context.
• SOFA status, access to US Military installations
• Drivers license and access to reliable transportation
• Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.
• Excellent written and verbal communication skills, with the ability to interact professionally with staff, volunteers, and external partners.
• Ability to work independently and as part of a team in a remote, fast-paced environment.
• Proficiency in Microsoft Office Suite and other relevant software.
• Knowledge of or experience with the Girl Scouts organization is a plus.
• A high level of cultural sensitivity and the ability to work with diverse, international teams.

This is an in-person position, candidate will be required to work in the Girl Scout office at Camp Zama's Sagamihara Family Housing Base
SALARY RANGE:
$40,000 - $50,000

This represents the present low and high end of the pay range for this position. Actual pay will vary based on various factors, including but not limited to experience.

What We Offer:
Girl Scouts is powered by people, and we encourage our team members to be their best selves in and out of the office. We place a high priority on flexibility and offer a competitive employee salary and benefits package that includes:

Paid Time Off:
GSUSA offers 20 days of paid time off, 2 floating holidays, as well as 9 workplace holidays per year. GSUSA staff also enjoy a paid holiday year-end office closure between Christmas and New Year's.

Other Benefits :- Medical and Behavior al Health Coverage

• Plan options with individual and family coverage which includes wellness, hospitalization, and fertility assistance .
• Both plans include GSUSA partial subsidy of premium costs
• Dental and vision coverage
• Health Savings Accounts (HSAs) and Flexible Spending Accounts (FSAs) including Health, Dependent Care, and Limited FSA for those with Health Savings Accounts
• Company-paid life insurance
• Flexible work arrangements
• 12 weeks of paid parental leave
• 401(K) with company match
• Sick leave
• Short- and Long-Term Disability for salary continuation
• Health and Wellness Classes and Activities throughout the year

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

WORK ENVIRONMENT:
This job operates in a professional office environment in Camp Zama, Japan.

POSITION TYPE / EXPECTED HOURS OF WORK:
This is a full-time position. Days and hours of work are Monday through Friday. Occasional evening and weekend work may be required as job duties demand.

AAP/EEO Statement:
GSUSA is an equal employment opportunity employer.