About Four Seasons Hotel Kyoto

The 123-room Four Seasons Hotel Kyoto is the company's second destination in Japan, in the city's historic Higashiyama-ku district, close to the Kyoto National Museum and myriad heritage sites such as the Toyokuni Shrine and Kiyomizu Temple. Local artists are featured throughout the traditionally-inspired modern décor characterised by an understated Japanese aesthetic.

Job Summary

We are seeking a highly motivated and organized Receiving Coordinator to join our team at Four Seasons Hotel Kyoto. The ideal candidate will have passion for excellence, expertise in hospitality operations and proven leadership experience. As a member of the Administration & General Division, the Receiving Coordinator works across disciplines to deliver an exceptional experience.

Responsibilities

• Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with.
• Understand quality standards of the hotel.
• Ensure that all non-food and beverage deliveries coincide with an approved purchase order. All deliveries without purchase orders must be investigated and mostly rejected.
• Maintain an up to date file of the receiving copy of all approved purchase orders. All purchase orders must clearly state the status of delivery (i.e. open or partial).
• Inspect the physical condition, check quality and count or measure the quantity and weight of all items or supplies at the time they are received and before they are placed in storage.
• Inspect food quality at receiving. Anything questionable must be approved by the Executive Chef or his delegate or the Purchasing Director.
• Accept delivery of engineering, retail, spa and flowers and other specialty items and contact originating department for verification and inspection of goods.
• Ensure all deliveries are received at the designated receiving area only.
• Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon delivery.
• Request for credit is completely filled out for any items refused or damaged and signed by the driver and Receiver and entered on Receiving Report.
• Ensure that all Receiving Reports inclusive of food, beverage, non-food and beverage are done daily on a timely basis.
• Update electronic Purchase Order System and post all invoices into computerized Inventory system and/or Accounts Payable system.
• Check all postings against Edit Report prior to generating the Daily Receiving Report.
• Ensure that a

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