The Senior Administrative Assistant role at {company} in Japan offers a unique opportunity to support senior leaders and contribute to the success of our organization.
We are seeking a highly skilled and organized individual with excellent communication and interpersonal skills to provide administrative support to our C-Suite and parent company teams.
This is a challenging and rewarding role that requires strong organizational and multi-tasking skills, as well as the ability to work effectively in a fast-paced environment.
The successful candidate will have experience supporting senior leadership in a similar industry, preferably at a large investment bank, asset management firm or within the financial services sector.
The key responsibilities of this role include:
- Providing white-glove executive level administrative support to 3 senior leaders, including scheduling meetings, coordinating calendars, handling complex requests and arranging travel.
- Coordinating efficiently across the organization and with fellow administrative assistants to support managing directors' needs.
- Providing professional and timely support and assistance in the preparation of general correspondence, presentations and reports.
- Performing general office management duties, such as ordering supplies and keeping shared spaces in good working order.
- Coordinating visitors to the office, arranging catering, Audio/Visual requirements and other meeting set-ups.
- Processing invoices for payment and researching and resolving issues with payments.
- Assisting with onboarding and integrating vendors.
- Maintaining relationships with building management, technology support teams and other external organizations/vendors.
- Answering multi-line phones and ensuring messages are delivered to leaders supported.
- Managing office facilities, including moves and changes.
The ideal candidate will possess:
- Fluency in spoken and written Japanese and English.
- Excellent Microsoft Office Skills (including PowerPoint, Word and Excel).
A Bachelor's/University degree is required, and previous experience in supporting multiple professionals in a fast-paced environment is highly desirable. The ability to multi-task, handle multiple responsibilities and remain calm under stress is essential. Motivation to work in a team-oriented environment, eagerness to learn and a solid work ethic are also required.
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