Responsibilities

 Accounts Payable (AP) Responsibilities:

Invoice and Payment Processing:

• Review, verify, and process vendor invoices, ensuring proper coding, authorization, and documentation.
• Schedule and prepare payments through electronic transfers or other payment methods.
• Reconcile discrepancies and resolve payment issues with vendors.

Vendor Management:

• Maintain relationships with vendors and respond to their payment inquiries.
• Ensure vendor accounts are up to date and monitor payment terms and deadlines.

Expense Reporting:

• Process employee expense reports and ensure they comply with company policies.
• Ensure timely reimbursement of expenses to employees.
• Manage a user training of Concur system (Vendor invoice and T&E management system).

Accounts Reconciliation:

• Reconcile accounts payable transactions with bank statements and general ledger.
• Monitor and maintain the AP aging report to track outstanding payments.

Month-End Close:

• Ensure timely closing of accounts payable during month-end, including accruing unpaid expenses and making adjusting entries.

Accounts Receivable (AR) Responsibilities:

Invoice Generation and Collections:

• Generate and issue invoices to customers based on sales or service contracts, ensuring accuracy in billing amounts and terms.
• Follow up with customers regarding overdue invoices and manage collections.

Cash Application:

• Apply incoming payments to the correct customer accounts and invoices.
• Record and reconcile cash receipts in the financial system.

Customer Account Management:

• Maintain and update customer accounts, including resolving discrepancies and disputes in a timely manner.
• Work with the sales and business support teams to address customer payment issues.

Aging Reports:

• Monitor and prepare accounts receivable aging reports to track outstanding receivables.
• Analyse and report on delinquent accounts and assist with collections or write-offs.

Month-End Close:

• Manage the month-end close process for accounts receivable, including preparing revenue and receivables reports and making necessary adjustments.
• Ensure proper accounting for bad debts and doubtful accounts.

General Responsibilities:

Inter-Company Transactions:

• Record and reconcile intercompany in accordance with company policies and accounting standards.
• Ensure accurate and timely invoicing between entities.
• Analyse and resolve any differences in intercompany balances.

Journal Entry Processing:

• Prepare and post journal entries to the general ledger, ensuring accuracy and timeliness.
• Verify the accuracy of supporting documentation for a journal entry.
• Perform monthly reconciliation of assigned accounts to ensure accuracy and identify discrepancies.

Financial Reporting and Analysis:

• Prepare, review, and analyse AP and AR reports, including aging reports, cash flow reports, and payment trends.
• Provide variance analysis and explanations for significant fluctuations in AP/AR balances.

Policy Compliance:

• Ensure compliance with local, national, and international financial regulations.
• Stay updated on accounting regulations and implement changes as needed.

Competencies

• High level of accuracy and attention to detail a must.
• Team player with social competence
• Ability to multitask and meet deadlines.
• Ability to function in a fast-paced environment.

Skills

• Strong excel skills.
• MS Office knowledge
• English language skills (oral & written) on the advanced level TOEIC 700

Qualifications and education requirements

• University degree on Economics, Accounting and or Finance.
• Highly skilled Finance abilities required.
• Nissho 2nd Grade or above preferred
• At least 3 years' work experience in similar position within multinational companies.
• Used to work in international environments with matrix organizations.
• Autonomous and independent, goal-oriented, and self-motivating personality.
• The ability to prioritize workload, flexibility, proactivity, strong time management and high analytical working skills are required on top of strong communication and planning skill.
• Proficient in Japanese