Job Description

Talent Acquisition Coordinator

Key Responsibilities:

• Interview Scheduling
• Schedule and coordinate interviews between candidates and hiring teams.
• Ensure all participants have necessary materials.
• Communicate interview details to candidates and hiring managers.
• Candidate Communication
• Serve as the point of contact for candidates throughout the recruitment process.
• Provide prompt and professional communication.
• Sourcing and Talent Pipeline
• Identify potential candidates using various platforms.
• Reach out to candidates via email, LinkedIn, or messages.
• Proactively build relationships with passive candidates.
• Evaluate resumes, portfolio, and LinkedIn profile.
• Keep detailed records of sourcing activities and candidate interactions.
• ATS Management
• Manage our ATS, Lever.
• Track the status of candidates and update records.
• Assist with job postings and ensure positions are advertised on appropriate job boards.
• Background Checks and Documentation
• Coordinate background checks, references, and pre-employment screening processes.
• Collect and organize candidate documents.
• Ensure compliance with employment regulations and internal policies.
• Onboarding Support
• Assist with the preparation of onboarding materials.
• Coordinate first-day logistics for new hires.
• Collaboration and Support
• Work closely with Talent Acquisition Specialists and hiring managers.
• Provide general administrative support to the talent acquisition team.

Basic Qualifications:

• University graduate (BA, MA)
• 3-5 years of prior work experience with full cycle interview coordination and/or sourcing experience
• Strong verbal and written communication skills
• JLPT N1-level or native Japanese, business English
• Comfortable working in a fast-paced environment

Preferred Qualifications:

• Experience using ATS platform and HR software
• Back office positions recruiting background (finance, accounting, legal, HR) welcomed

Estimated Salary: $60,000 - $80,000 per year

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