Your #FutureInSight with EssilorLuxottica
Are you willing to pioneer new frontiers, foster inclusivity and collaboration, embrace agility, ignite passion, and make a positive impact on the world? Join us in redefining the boundaries of what's possible
Executive Assistant Job Description
Please note this role is for a 6-month contract basis. Immediate start is preferred.
The Executive Assistant will be responsible for providing high-level administrative support to the General Manager of Japan, directly reporting to him and supporting in a one-on-one working relationship. Acting as the point of contact between the GM and internal / external parties ensuring that the GM's time is aligned with their priorities through demonstrated understanding of the core business. He/she will have the ability to maintain a realistic balance among multiple priorities.
Main Responsibility
- Arranging meetings, resolving any scheduling issues while maintaining high-level business relationships
- Translation support during meetings with local customers/vendors
- Maintain a comprehensive insight of the direction and workflow of EssilorLuxottica Japan
- Organizing meetings and booking meeting rooms / venues accordingly
- Arranging detailed business travel plans with expense reporting
- Accompanying the General Manager in meetings, business trips and other business engagements when deemed necessary
- Delegate communications to appropriate departments regarding scheduling, meetings etc.
- Assisting with project management and handling correspondence
- Manage sensitive matters with a sense of confidentiality
- Assistance in managing and preparing presentations
- Complete all assigned projects – such as personal events and/or family needs
- Coordinate event logistics and other details: HQ team's visits to Japan, employee events, etc.
Candidate Profile
- Approximately 5+ years working experience as an Executive Assistant / Administrative background
- High Fluency in English and Native Japanese communication is mandatory
Technical Skills and Professional Knowledge
- Excellent interpersonal, communication and organizational skills
- Time management skills and ability to meet deadlines
- Proactive, self-driven, energetic & positive
- Problem-solving and decision making
- Skills in Excel, Outlook, PowerPoint
- Flexible hours according to the needs of the business
Who is EssilorLuxottica?
We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global platform of high-quality vision care products (such as the Essilor brand, with Varilux, Crizal, Eyezen, Stellest and Transitions), iconic brands that consumers love (such as Ray-Ban, Oakley, Persol, Oliver Peoples, Vogue Eyewear and Costa), as well as a network that offers consumers high-quality vision care and best-in-class shopping experiences (such as Sunglass Hut, LensCrafters, Salmoiraghi & Viganò and the GrandVision network), and leading e-commerce platforms.
Join our global community of over
200,000 dedicated employees
around the world in driving the transformation of the eyewear and eyecare industry.
Recruiting process
Our recruitment process may vary; If you are selected, you will be contacted by our recruiters to guide you through the specific steps for your application.
Our Diversity, Equity and Inclusion commitment
We are committed to creating an inclusive environment for all employees. We celebrate diversity and provide equal opportunities to all, regardless of race, gender, ethnicity, religion, disability, sexual orientation, or any other characteristic that makes us unique.
*Please note we are only considering applicants who are currently residing in Japan and possess a valid working visa status.
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