Long Description
WHO WE ARE
AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services.
Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.
WHAT YOU'LL DO
Provide support across Finance, Procurement, Human Resources, and general office administration including but not limited to:
Finance Support
- Assist with financial document preparation, filing, and record maintenance.
- Enter vendor transactions into accounting systems (e.g., QuickBooks).
- Process invoices, receipts, payments, and reimbursements.
- Coordinate with vendors, clients, banks, and internal teams on financial queries.
- Maintain finance and compliance filing systems.
- Ensure compliance with accounting, tax, and regulatory requirements.
- Provide admin support to the finance team (e.g., scheduling, correspondence, meetings).
Procurement Coordination
- Support procurement activities in line with company policies.
- Prepare purchase orders and maintain procurement records.
- Collect documentation from stakeholders for PO issuance.
- Collaborate with cross-functional teams to ensure smooth operations.
- Handle ad-hoc procurement tasks as needed.
Human Resources
- Draft and manage official correspondence, including government-related documents.
- Assist with employee onboarding/offboarding logistics (equipment, facilities).
- Coordinate internal events (e.g., team-building, Give Back Month, annual dinners).
- Provide basic Japanese translation support (if applicable).
WHAT WE'RE LOOKING FOR
- Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or related field.
- 1–3 years of relevant experience in finance, procurement, or administrative support (fresh graduates may be considered).
- Basic knowledge of accounting principles and financial processes.
- Proficiency in Microsoft Office (Excel, Word, Outlook); experience with QuickBooks is an advantage.
- Strong organizational skills with attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Good communication and interpersonal skills for internal and external coordination.
- Ability to handle sensitive financial information with confidentiality.
- Fluency in Japanese and English.
WHY YOU'LL LIKE WORKING HERE
- Enjoyable and dynamic company culture
- Training and professional development opportunities
MORE ABOUT US
AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.
AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.
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