Interactive Brokers Group, Inc
(Nasdaq:
IBKR) is a global financial services company headquartered in Greenwich, CT, USA, with offices in over 15 countries.
We have been at the forefront of financial innovation for over four decades, known for our cutting-edge technology and client commitment.
IBKR affiliates provide global electronic brokerage services around the clock on stocks, options, futures, currencies, bonds, and funds to clients in over 200 countries and territories.
Barron's has recognized Interactive Brokers as the #1 online broker for six consecutive years.
Join our dynamic, multi-national team and be a part of a company that simplifies and enhances financial opportunities using state-of-the-art technology.
Description
Interactive Brokers ("IBKR") is seeking an Office Manager to oversee the day-to-day operations of our Japan office, ensuring efficient office administration and supporting management and staff.
Responsibilities
Manage office operations, including facilities maintenance, office supplies inventory, and vendor relationships
Coordinate internal and external meetings; prepare conference rooms
Provide reception duties, including greeting visitors and answering phone calls
Support HR and IT functions (HR: payroll and tax processing; IT: new hire setups, basic troubleshooting)
Manage inventory of IT peripherals and facilities hardware
Maintain accurate records (physical and digital) in accordance with company policies and for auditing purposes
Assist with the preparation of documents for government offices when required
Support the implementation of company procedures while adapting them appropriately to the Japanese context
Ensure compliance with local regulations regarding office administration
Coordinate office events and team-building activities
Perform ad hoc administrative projects as assigned
Maintain global office standards
Requirements
Bachelor's degree preferred
Native-level Japanese language proficiency; business-level English communication skills
4+ years of office administration experience in a corporate environment; experience in a multinational environment is a plus
Familiarity with Japanese labor regulations and office compliance requirements
Demonstrated experience managing office operations with exceptional accuracy
Strong computer skills, including Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
Knowledge of Japanese business etiquette and office practices
Excellent organizational skills with the ability to prioritize and multitask
Strong problem-solving skills with a focus on finding efficient, culturally appropriate solutions
Professional demeanor with strong interpersonal skills
Company Benefits & Perks
Competitive salary, annual performance-based bonus, and stock grant
Social security and insurance benefits
Competitive annual leave package
Daily lunch ordered in-house with a fully stocked kitchen
Modern offices with convenient access to the metro
Great work-life balance
Unique opportunity to gain exposure to global financial products, markets, and clientele
Opportunities for career progression and job scope expansion in a global company with a growing local presence
Hybrid work arrangement, where permitted
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