With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.
If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it's with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike.
The Engineering Administrator handles all work in the Engineering Department and manages the office systems and interface with the Duty Engineer and team members. This role manages appointments and all secretarial services of the department.
What will I be doing?
As the Engineering Administrator , you will be responsible for performing the following tasks to the highest standards:
- Responsible for all the paperwork in the Engineering department.
- Coordinate activities of the Engineering office team and collate information on behalf of the Chief Engineer.
- Compile monthly and all other reports and statistics, duty rosters, petty cash, expenses forms, etc.
- Handle mail documents and correspondence in the Engineering department, organize the office filing systems, typing, fax, photocopier and other office equipment, keeping appropriate records of paperwork.
- Attend meetings which are chaired by the Chief Engineer and make sure that minutes are taken, compiled and produced within 24 hours.
- Arrange and remind Duty Engineers of appointments.
- Assist Duty Engineers in preparing records and reports.
- Take messages from telephone calls or other sources meticulously and in full detail when the Chief Engineer is absent or not available to communicate directly.
- Be responsible for all the requisitions to the Engineering Storekeeper for the Engineering department, following-up on acquisitions and keeping full records of status of all purchase requests, purchases and final accounting.
- Responsible for department attendance and daily expense reimbursement.
- Maintain and administer records and reports.
- Carry out any other reasonable duties and responsibilities as assigned.
- The Management reserves the right to make changes to this job description at its sole discretion and without advance notice.
- Preparation of audit-related documents in both Japanese and English
- Interpretation during meetings and other events
What are we looking for?
An Engineering Administrator serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
- At least 2 years of related working experience in a hotel.
- Good English and office software skills to meet business needs.
- Familiar with computer systems.
- Possess some filing and technical knowledge.
- Good communication skills.
- Possess initiative and willing to take extra responsibilities when required.
- Native level Japanese
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all
Work Locations
Hilton Tokyo Hotel
Schedule
Full-time
Brand
Hilton Hotels & Resorts
Job
Engineering, Maintenance and Facilities
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