Learn more about Asia Pulp & Paper (APP) path to operational excellence by reading our Sustainability Reports and Forest Conservation Policy at
Position Overview
The Secretary reports directly to the BO Controller of APP Japan. The role is a supportive force who empowers our senior leadership and responsible for managing day-to-day administrative tasks.
Key Responsibilities
Manage Executive's Schedule:
Coordinate meetings, appointments, and travels.
Communication:
Act as the primary contact for internal and external communication to the executives.
Meeting Preparation:
Prepare agendas and materials, take minutes, maintain and organize related files.
Approvals and Expense Reporting:
Handle approval related administrations and expense reports.
Guests reception:
Handle interactions and arrangements for VIP guests from overseas.
Project/Event Support:
Assist with special projects
Qualifications and Skills:
Education:
Bachelor's Degree in business related field.
Experience: 3-5 years administrative support experiences in Japan.
Experience:
Exceptional organisational skills and ability to handle sensitive and confidential information.
Communication Skills:
Proactive problem solver with excellent verbal and written communication skills and meticulous attention for details. High level of interpersonal skills.
Proficiency in Microsoft Office.
Language:
Fluent Japanese, English and Mandarin are must
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