Job Description

As the Lease Admin, you are responsible for contract management in your sales market and supporting colleagues in Leasing, Legal, and Controlling with data quality. You handle contract documentation, administration, physical and digital storage in LIMA and accounting systems, rental payment follow-up, and ensure contract adherence.

You are organized in your work, thorough in processes, and detail-oriented. You work strategically with a multibrand and multichannel perspective, possess professional communication skills, and can effectively handle external business party interactions.

Key Responsibilities:

• Ensure accurate, on-time contract signings, monitor execution, and manage internal and external document transmittal, including compliance with IFRS-16 requirements.
• Maintain 100% data accuracy in systems and files matching physical contracts, provide guidance on missing data, and support various teams to verify lease information and assist with expansion functions.
• Develop strategies for data loads and rental payments, ensuring correct recurring payments through coordination with the accounting department.
• Generate reports on rent payments and other charges, communicate with landlords to resolve discrepancies, and stay informed on leasing and legal routines to propose improvements.
• Closely collaborate with global and regional sales markets for expansion, understand accounting routines and timelines for payments, and provide timely support to external auditors with necessary data and documentation for IFRS-16-compliant reporting of rent obligations.

Qualifications:

To succeed as Lease Admin, you should have professional communication skills, be comfortable handling external communications, and possess experience in administration, accounting, and/or contract handling.

What You Need to Succeed:

• Previous work within Controlling, Legal, Accounting or Payroll function of H&M, or external company working with legal documentation and contract management and/or accounting
• Experience in administration, accounting, and/or contract handling
• Good understanding of legal documents and numerical knowledge
• Organized and structured; teamwork and collaboration
• Proficient in English and fluent in Japanese

Additional Information:

This is a full-time position reporting to the Expansion Manager. The position is based in either Tokyo or Seoul. Specific working location will be discussed during the interview.

Benefits:

We offer attractive benefits with extensive development opportunities around the globe, including a staff discount card usable across all H&M Group brands. Additionally, we offer an H&M Incentive Program (HIP) with competitive perks and benefits varying by employment type and country.

Inclusion & Diversity:

H&M Group strives for inclusive, diverse, and equitable workplaces. Our recruitment process considers all diversity dimensions, aiming for fair and equal treatment. We kindly ask applicants not to attach cover letters to minimize unintentional biases.

Company Description:

H&M is a fashion brand offering the latest styles, unique designer collaborations, and affordable wardrobe essentials while promoting sustainability. Learn more about H&M here.