Join our Team
About this opportunity:
Ericsson invites applications for an Assistant who will provide critical support to managers and unit leadership. This role requires adept coordination, decision-making on behalf of managers, and proactive project administration within Ericsson's internal processes, systems, and tools. You will optimize administrative workflows to allow leaders to focus on core business activities, while upholding the highest standards of integrity in accordance with CoBE, anti-bribery, and anti-corruption policies. Join a small, collaborative support team serving ~130 staff, dedicated to streamlining operations, ensuring smooth interdepartmental communication, and enabling staff to concentrate on primary tasks without administrative delays. The team thrives on agility, problem-solving, and mutual support, and the role will help manage increasing workloads, enhance coordination, and maintain high operational standards during growth.
What you will do:
- Act as a steward of information, ensuring organization and compliance in our document management systems.
- Administer orders, invoices, and reimbursements keeping in line with Ericsson policies.
- Assist with system-related queries and escalations, ensuring proper access management and information security.
- Conduct travel arrangements, visa processes, and facilitate employee mobility as per regulations.
- Handle entry and exit administration, supporting the smooth transition of employees and consultants.
- Provide leadership support, managing scheduling, meeting arrangements, and official communications.
- Coordinate to enhance administrative routines and processes, ensuring optimal effectiveness.
- Foster internal and external networks, share knowledge, and drive administrative issues to resolution.
The skills you bring:
Must have
- Strong organizational and time management abilities
- Clear communication
- Proficiency in Microsoft Office
- Attention to detail
- Reliability
- Business Japanese language ability
- Internal knowledge of compliance requirements
Nice to have
- Networking ability
- Planning and Organizing ability
- Process Improvement
- Knowledge Sharing and Collaboration Skills
- Presentation Preparation for speakers
- Conversational English language ability
- Electronic Document Management
- Business scope and Organizational understanding
- Meeting Management
Key behaviors are proactivity, adaptability, teamwork, and discretion. Trainable skills include internal workflow tools and company-specific procedures.
Others
What kind of challenges should this person naturally enjoy?
The candidate should naturally enjoy problem-solving, multitasking, and supporting others' success.
They should thrive in a dynamic, fast-paced environment with frequent interactions across departments. This role aligns with our mission by enabling efficiency, fostering collaboration, and ensuring staff can focus on core objectives.
What measurable outcomes would indicate success, and what impact would this person have?
Past achievements such as successfully managing high workloads, improving workflows, or enhancing team communication indicate strong potential.
What might a persons career path look like in this role?
Previous team members have advanced into senior support, project coordination, and managerial roles. At Ericsson, this position offers strong professional growth, exposure to cross-functional projects, and opportunities to develop a global network. Benefits include career development programs, a collaborative culture, and innovative work environment.
Why join Ericsson?
At Ericsson, you´ll have an outstanding opportunity. The chance to use your skills and imagination to push the boundaries of what´s possible. To build solutions never seen before to some of the world's toughest problems. You´ll be challenged, but you won't be alone. You´ll be joining a team of diverse innovators, all driven to go beyond the status quo to craft what comes next.
What happens once you apply?
Click Here to find all you need to know about what our typical hiring process looks like.
Encouraging a diverse and inclusive organization is core to our values at Ericsson, that's why we champion it in everything we do. We truly believe that by collaborating with people with different experiences we drive innovation, which is essential for our future growth. We encourage people from all backgrounds to apply and realize their full potential as part of our Ericsson team. Ericsson is proud to be an Equal Opportunity Employer. learn more.
Primary country and city:
Japan (JP) || Yokohama
Req ID:
774434
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