Human Resources Assistant

Summary This position is assigned to the Non-Appropriated Fund (NAF) Human Resources (HR) Office; Fleet and Family Readiness Support Services; Commander, Navy Region Japan (CNRJ), Yokosuka, Japan. Incumbent serves as an HR Clerical Assistant and performs office clerical duties in support of all HR functions and office maintenance. Duties Help
- Prepares a variety of related clerical tasks in support of recruiting, staffing, benefits administration, position classification, background investigation, and all other HR-related administrative items.
- Answers questions or explains to applicants and employees in person or by telephone routine HR policies and procedures. Refers questions of a more complex nature to the HR subject matter expert for action/response.
- Responsible for providing customer service in person or via phone.
- Files documents in Official Personnel Folders (OPF) or via eOPF. Responsible for proper filing of all documents and OPFs. Ensures employee OPFs are organized properly and all pertinent documentation filed properly and timely.
- Performs data entry such as new hire, employee changes, etc in Human Resources Information System (e.g., SAP HR).
- Develops and maintains spreadsheets (e.g., Excel, other databases) to support work associated with one or more of the HR functional areas.
- Maintains various files; performs file disposals according to prescribed schedule.
- Composes various correspondence.
- Completes Unemployment Insurance claims and Employment Verification.
- Responsible for filing and maintaining I-9 forms.
- Performs periodic supply, equipment and asset inventories.
- Maintains supply and related files. Is the primary office procurement point of contact.
- Incumbent may be the office primary Government Charge card holder.
- Prepares correspondence for mailing using USPS or FEDEX.
- Maintains office calendars and reservations.
- Performs other related duties as needed to support FFR's mission. Requirements Help Conditions of employment
- Must be able to successfully complete and maintain a T3 level investigation (Equivalent to Secret).
- Must be able to work in a fast-paced work environment.
- Must be a US Citizen. Qualifications Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.
- Knowledge of formats, punctuation, grammar, and clerical steps to process and prepare correspondence and documents in an accurate manner.
- General knowledge of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook).
- Skill and ability to compile, gather, assemble, consolidate and comprehend personnel data.
- Ability to provide general advice and assistance on interpretation of basic HR and office policy.
- Ability to communicate effectively both orally and in writing.
- Ability to establish and maintain various types of records and reports requiring accuracy.
- Possess interpersonal skills.
- Ability to work in a fast-paced environment
- Possess customer service skills Education This position does not have an education qualification requirement. Additional information
- Selectee may be required to complete a one (1) year probationary period.
- Participation in the Direct Deposit/Electronic Fund Transfer is required.
- Employees (and their family members) who require medical or dental care in Japan may experience severe limitations accessing medical care both on the military installation and the local economy, and also could incur costly medical expenses. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only.
- Some positions have special requirements.
- Selection may be tentative pending the completion of the satisfactory employment reference checks and receipt of proof of education (where applicable).
- We utilize E-Verify to confirm selectee's eligibility to work in the United States.
- Salary is dependent on experience and/or education.
- This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate.
- Executive Order 12564 requires a federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Help Review our benefits